Job Description

The Administrative Assistant, Global Publicity will fully support the EVP, Global Publicity and liaise between the Global Publicity team. The individual in this role will manage the calendar, phones, travel, expenses, contacts, filing and all administrative needs for the EVP, Global Publicity.

The Administrative Assistant will manage all Global Publicity team meetings. They will conduct and provide research to the team, assist at events such as premieres, press days and screenings and handle interdepartmental communication.

Responsibilities:

• Handless a high-volume calendar, answers phones, coordinates travel arrangements, deliveries, routes file invoices/contracts, completes and submits monthly Travel & Expense reports, helps with publicity brainstorm presentations and facilitates the flow of confidential and timely information throughout the department
• Assists in preparing all required memos, presentations, research, meeting agendas, notes, meeting recaps, room bookings, etc., as needed
• Maintains and distributes the global publicity team master calendar and film festival calendars on a weekly basis
• Manages various department responsibilities such as renewing publication memberships and subscriptions, updating contact lists, etc.
• Acts as a liaison of information flow to and from the marketing department and the EVP, Global Publicity
• Assists, as needed, at events such as premieres, press junkets, content days, awards related events and press screenings
• Leads internal departmental offsite events as requested by the EVP, Global Publicity
• Arranges screenings for film festival directors, guests and brainstorms with attendees as needed
• Communicates with external consultants to book flights, hotels and cars for their travel
• Works with Global Publicity team Publicists to circulate news breaks from magazines and trades that are significant to our film projects in a timely manner
• Aids with talent jet bookings and greetings

Qualifications

Basic Qualifications:

• 1+ years of experience in the entertainment industry preferably with a background in publicity
• Proficient in Microsoft Office

Eligibility Requirements:

• Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
• Must be willing to work in Universal City, CA
• Must have unrestricted authorization to work in the United States
• Willingness to work evenings and weekends with short notice and flexible with hours
• Travel and flexibility are requirements for this role

Desired Characteristics:

• Confidence in working with all levels of the company
• Adaptable with a think-on-your-feet mentality
• Highly organized and able to own many responsibilities at once
• High-level of precision, attention to detail and problem solving
• Ability to maintain confidentiality and exercise discretion
• Works well in a fast-paced environment
• Skilled in proactively handling calendars and opposing priorities
• Ability to quickly learn new things and thrive in a collaborative environment
• Bachelor’s Degree in Communication

Additional Requirements :

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary Range: __$47,500 - 60,000 (Not bonus eligible)

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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