Job Description

nbj Architecture is a mid-size Richmond area Architecture firm in Glen Allen, Virginia, and employs 12 architectural staff members. We seek an Administrative  Manager to join our team to support the architectural staff and manage office functions.

JOB QUALIFICATIONS:

·        Proficiency in Microsoft Office – Word, XL, PowerPoint, & Publisher.

·        Proficiency in bookkeeping and accounting software SAGE and QuickBooks.

·        Strong written and oral communication skills, including editing and proofreading.

·        Experience in proposal preparation and management, preferably in the field of Architecture and Engineering

·        Proficiency in social media posting and engagement.

·        Independent, self-motivated, and a team player.

RESPONSIBILITIES

• Answer telephone calls, transfer phone calls, and take messages.
• Welcome and attend to the visitors. Help to provide appropriate materials, lunch, drinks, etc. for project meetings in the office
• Help with shipping: packaging & printing labels, print end of day report. Keep track of end-of-day reports.
• Keep track of general office supplies, copy paper, UPS packaging material  & order regularly before depletion.
• Enter Timesheets in XL Spreadsheet. Assist in Accounts Payable/ Receivable invoices and payments. Prepare and send collection letters at the end of each month.
• Bookkeeping and coordination with the firm’s accountant.
• Maintain weekly marketing reports, prepare marketing proposals, print & compile multiple copies, dispatch or deliver to appropriate address before the specified deadline.
• Maintain and organize marketing material in Word, XL, and Publisher.

·        Prepare PowerPoint presentations.