KBF Flooring, an industry partner of NEI's, is looking for someone to oversee construction accounting/financials for the organization. This position is to perform all accounting functions, including AR/AP, Payroll and Tax Compliance and any special requests made by the President
Other duties may be assigned.
CASH/ACCOUNTS RECEIVABLE
- Deposit all cash receipts
- Sign checks
- Track liquidity on a daily, weekly and monthly basis
- Book Revenue
- Prepare and submit AIA Billings and any invoices Project Management submits
- Submit the Billings on time to the designated person/s of Customer.
- Follow up with designated person/s to ensure positive cash flow
- Analyze gross receipts on a monthly basis
- Reconcile all bank account for the Company
ACCOUNTS PAYABLE
- Track autopayments of office utilities and company debt; such as auto loans and warehouse rent.
- Ensure timely payments for rent, management fee, and other debt payments
- Prepare and obtain appropriate project-based lien waivers to be executed by the subcontractors and suppliers Pay bills within the terms offered by each vendor
- Secure Credit Lines with new vendors
- Communicate with appropriate accounting personnel of the supplier and submit required ST2 & ST5C to ensure that the vendor does not bill taxes for materials supplied for Tax Exempt Projects
HIRING & PAYROLL/HUMAN RESOURCES
- Verify eligibility for Employment
- Report Hiring to Payroll Services
- Submit Weekly Payroll to Payroll Services
- Distribute all regulatory information received from State and Federal Agencies to be distributed to Employees
- Book payroll costs related to jobs when booking total weekly payroll costs
- Ensure Payroll Account is funded for at least four weeks
- Ensure company carries sufficient Workers Compensation Insurance for each category of employees
INCOME STATEMENT
- Prepare billing progress statement and update it after each billing cycle and on receipt of payments .
- Prepare Job Cost Schedule and monthly billing repo1is to the President.
FINANCIALS
- Make certain that all entities and records are in a state of audit readiness
- Ensure the Company adheres to relevant accounting regulations and the latest best practices guidelines
- Prepare all year-end related audit documentation and support
- Review draft CPA financials for accuracy in order to get Final Audited Financials
- Assist with improving existing internal financial controls to make them better
- Reconcile various balance sheet accounts on a weekly/monthly basis
- Analyze and prepare financial statements on a qua1ierly basis and review with President
- Prepare routine financial reports and ad-hoc repo11s for operational review and decision making
- Prepare President's Personal Financial Statements for banking needs upon request
TAXES
- Coordinate with CPA to ensure tax returns are filed at appropriate deadlines
- File Sales Tax Returns on a Timely basis to Commonwealth of Massachusetts and State of Rhode Island
- Coordinate with President's CPA to file personal taxes
- Provide all necessary documentation gathered
- Review to ensure accuracy
INSURANCE & COMPLIANCE
- Coordinate with the Insurance Agent to carry appropriate insurance policies; review policy limits based on expected revenue and subcontractor costs for the new policy year
- Furnish Standard Certificates of Insurances as requested by Customers, including any special requirements .
- Ensure Subcontractors carry valid insurances before booking or paying a Subcontractor
- Ensure that Owner of the Subcontractor is eligible to work within USA
OTHER
- Complete any incoming confirmations from customers or subcontractors for audits
- Answer and assist Project Management with any inquiries or requests
- Maintain all deadlines and important due dates for accounting related tasks
- Perform additional duties as directed by the Vice President/President
POSITION REQUIREMENTS:
- Bachelor's Degree in Accounting degree (preferred)
- Experience of 1-3 years in the area of Construction Accounting
- Expert-level knowledge of accounting and financial principals, regulations and best practices
- Excellent understanding of governmental guidelines or tax laws that affect the company
- Strong analytical and problem-solving skills
- Skilled in time management and the ability to prioritize tasks
- Must be highly organized
- Proficient knowledge and experience of Microsoft Excel (including AJA Billing) and Sage Accounting System
- Must be a team player with flexibility and the ability to work with a variety of personalities and groups cooperatively/collaboratively