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Controller-KBF Flooring

NEI General Contracting

Controller-KBF Flooring

Randolph, MA
Full Time
Paid
  • Responsibilities

    KBF Flooring, an industry partner of NEI's, is looking for someone to oversee construction accounting/financials for the organization.  This position is to perform all accounting functions, including AR/AP, Payroll and Tax Compliance and any special requests made by the President

    Other duties may be assigned.

    CASH/ACCOUNTS RECEIVABLE

    • Deposit all cash receipts
    • Sign checks
    • Track liquidity on a daily, weekly and monthly basis
    • Book Revenue
    • Prepare and submit AIA Billings and any invoices Project Management submits
    • Submit the Billings on time to the designated person/s of Customer.
    • Follow up with designated person/s to ensure positive cash flow 
    • Analyze gross receipts on a monthly basis
    • Reconcile all bank account for the Company

     

    ACCOUNTS PAYABLE

    • Track autopayments of office utilities and company debt; such as auto loans and warehouse rent.
    • Ensure timely payments for rent, management fee, and other debt payments
    • Prepare and obtain appropriate project-based lien waivers to be executed  by the subcontractors and suppliers Pay bills within the terms offered by each vendor
    • Secure Credit Lines with new vendors
    • Communicate with appropriate accounting personnel of the supplier and submit required  ST2 & ST5C to ensure that the vendor does not bill taxes for materials supplied for Tax Exempt Projects

    HIRING & PAYROLL/HUMAN RESOURCES

    • Verify  eligibility for Employment
    • Report  Hiring  to Payroll Services
    • Submit Weekly Payroll to Payroll Services
    • Distribute all regulatory information received from State and Federal Agencies to be distributed to Employees
    • Book payroll costs related to jobs when booking total weekly payroll costs
    • Ensure Payroll Account is funded for at least four weeks
    • Ensure company carries sufficient Workers Compensation Insurance for each category of employees

    INCOME STATEMENT

    • Prepare billing progress statement and update it after each billing cycle and on receipt of payments .
    • Prepare Job Cost Schedule and monthly billing repo1is to the President.

    FINANCIALS

    • Make certain that all entities and records are in a state of audit readiness
    • Ensure the Company adheres to relevant accounting regulations and the latest best practices guidelines
    • Prepare all year-end related audit documentation and support
    • Review draft CPA financials for accuracy in order to get Final Audited Financials
    • Assist with improving existing internal financial controls to make them better
    • Reconcile various balance sheet accounts on a weekly/monthly basis
    • Analyze and prepare financial statements on a qua1ierly basis and review with President
    • Prepare routine financial reports and ad-hoc repo11s for operational review and decision making
    • Prepare President's Personal Financial Statements for banking needs upon request

    TAXES

    • Coordinate with CPA to ensure tax returns are filed at appropriate deadlines
    • File Sales Tax Returns on a Timely basis to Commonwealth of Massachusetts and State of Rhode Island
    • Coordinate with President's CPA to file personal  taxes 
    • Provide all necessary documentation gathered
    • Review to ensure accuracy

    INSURANCE & COMPLIANCE

    • Coordinate with the Insurance Agent to carry appropriate insurance policies; review policy limits based on expected revenue and subcontractor costs for the new policy year
    • Furnish Standard Certificates of Insurances as requested by Customers, including any special requirements .
    • Ensure Subcontractors carry valid insurances before booking or paying a Subcontractor
    • Ensure that Owner of the Subcontractor is eligible to work within USA

    OTHER

    • Complete any incoming confirmations from customers or subcontractors for audits
    • Answer and assist Project Management with any inquiries or requests
    • Maintain all deadlines and important due dates for accounting related tasks
    • Perform additional duties as directed by the Vice President/President

    POSITION REQUIREMENTS:

    • Bachelor's Degree in Accounting degree (preferred)
    • Experience of 1-3 years in the area of Construction Accounting   
    • Expert-level knowledge of accounting and financial  principals,  regulations and best practices
    • Excellent understanding of governmental guidelines or tax laws that affect the company
    • Strong analytical and problem-solving skills
    • Skilled in time management and the ability to prioritize tasks
    • Must be highly organized
    • Proficient knowledge and experience of Microsoft Excel (including AJA Billing) and Sage Accounting System
    • Must be a team player with flexibility and the ability to work with a variety of personalities and groups cooperatively/collaboratively