Job Description
As the founder of a pioneering Health and Wellness Equipment company (think Biohacking), I’m in search of a dynamic individual to join my team. I need a right-hand person, an organizational maestro. If you’re a multi-talented executive assistant looking for a fulfilling role with a part-time commitment, read on!
What We’re Looking For:
Excellent Communication: You’re not only a strong written and verbal communicator, adept at articulating complex ideas with clarity and charm, but you also possess outstanding customer service skills. As a potential customer-facing representative, your ability to engage warmly and effectively with clients and stakeholders is paramount.
Organizational Mastery: Your organizational skills are second to none – think meticulous like a bookkeeper, with a knack for keeping everything in its right place. Distributing equipment that requires installation requires many moving parts we need to keep track of.
Calendar Wizardry: You’re a pro at managing schedules, ensuring all appointments and meetings are tracked and attended to with precision.
Tech Savvy: Proficiency in Microsoft Excel is non-negotiable. You’ll also impress us if you’re adept with HubSpot, Monday.com, FedEx Ship Manager, QuickBooks Online, and DocuSign. We use these platforms daily.
Social Media: Social media skills such as Instagram, YouTube, Facebook, and TikTok are a plus.
Logistical Prowess: If you have previous experience in logistics, we’d love to hear about it! As mentioned above we design, manufacture, and distribute large pieces of equipment that require transportation and logistics.
Your Role Will Include:
• Juggling the diary and commitments of a busy founder, ensuring efficient use of time.
• Correspondence and communication, being the voice and pen of the company when needed.
• Data management and reporting, with impeccable attention to detail.
• Engaging with existing customers as well as new leads that seek our guidance in wellness equipment.
• Facilitating shipping and logistics, because we’re always on the move.
• Basic errands and tasks to lighten the load of the founder.
Non-negotiables:
• Must be legal to work in the USA
• Must pass background check
• Drivers license and working vehicle
• 2 professional references
• Must be able to maintain a predictable schedule over periods of time
• Must be a morning person – most hours will be spent before noon
• Must be able to work on site (no 100% remote possible)
What’s in It for You?
• Flexible Hours: Perfect for balancing work and personal life.
• Innovative Environment: Be part of a company that’s at the leading edge of health technology.
• Growth Potential: Opportunities to expand your skill set and grow with the company.
• Competitive Compensation: We value your expertise and commitment.
• Access to health technologies: Cryotherapy, Red Light, (Infrared Sauna), and Compression therapy (hence the devices we are involved with) will be available to you.
Below are some EXAMPLES of ideal candidates who might find a part-time Executive Assistant role particularly attractive:
Freelancers or Self-Employed Professionals: Those who manage their own businesses or freelance gigs and are looking for a consistent part-time role to complement their variable income streams.
Parents with School-Aged Children: A parent with previous administrative work experience whose kids are in school during the day could find this schedule fits perfectly with their availability. They can work while their children are at school and have the afternoons free for family time.
Individuals with Evening Commitments: Someone involved in evening classes, second jobs, or other predictable evening commitments may appreciate the stability of a morning work routine.
Please read the above carefully and start your reply with “Hello Biohackers” to demonstrate that you read through the entire post.
We look forward to hearing from you!