Job Description

Well established Institute in Newport Beach invites you to join our team as an Executive Administrative Assistant. This new, exciting full-time opportunity offers learning and growth within the company for a caring professional who would like to develop their skills and knowledge in healthcare administration_._ This person will report to the General Manager and Clinical Director. __

Positive attitude, self-motivation, and a desire to learn is a requirement for this position.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Prepares invoices, reports, memos, letters, financial statements, and other documents.
• Answers phone calls and directs calls to appropriate persons or takes messages.
• Assists in conducting research, compiles data, and prepares papers for consideration and presentation by executives.
• Attends meetings and records minutes.
• Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.
• Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Opens, sorts, and distributes incoming correspondence.
• Prepares agendas and makes arrangements, such as reserving rooms, coordinating catering for luncheons and other meetings.
• Manages and maintains executives' schedules.
• Provides clerical support to other departments.
• Provide strong customer service in handling customer's inquiries.
• Assists with equipment troubleshooting and provides follow up communications to management and staff on equipment status

QUALIFICATIONS

EDUCATION AND EXPERIENCE:

• Minimum education equivalent to Associate’s degree
• Experience 3-5 years of related experience; or equivalent combination of education and experience.
• Medical office experience a plus
• Customer service experience a plus

SKILLS AND ABILITIES:

• Quick learner/ Self-starter/ Able to work independently and approach tasks with a positive attitude
• Strong customer service skills
• Strong computer skills
• Typing 50 wpm or higher
• Strong attention to detail
• Must be able to work in a fast-paced environment with ability to prioritize, multi-task and think on your feet
• Strong ability to identify, analyze, and solve problems
• Must be punctual and reliable
• eClinical and/or ACT Pro knowledge a plus

Company Description

Newport-Mesa Audiology Balance & Ear Institute is one of the country’s leading practices for the research, diagnosis, treatment and rehabilitation of patients with vestibular dysfunction – the primary cause of dizziness, vertigo and balance disorders. We also offer a full spectrum of solutions to enhance your hearing health, including adult and pediatric hearing loss evaluation, advanced hearing devices and tinnitus treatment. We are proud to have served our patients and their families since 1977. Our Doctors of Audiology are highly-skilled specialists using evidence-based approaches and the most advanced medical technology to clearly assess your needs, and customize your care. Their expertise centers on a passion for accurate vestibular diagnosis and full rehabilitation. Restoring patient wellness is our priority. Our mission is transparent: To help our patients permanently resolve their hearing, dizziness or balance disorder. And our goal is focused: to restore our patients to the activity level they had prior to the onset of their illness, trouble or trauma. We have great, competitive benefits and believe in a collaborative work environment.