Well established Institute in Newport Beach invites you to join our team as an Executive Administrative Assistant. This exciting full-time opportunity offers learning and growth within the company for a caring professional who would like to develop their skills and knowledge in healthcare administration. This person will report to the Medical Director, General Manager and Director of Business Development & Communications.

Positive attitude, self-motivation, and a desire to learn is a requirement for this position.

Responsibilities include but are not limited to:

Prepares invoices, reports, memos, letters, statements, and other documents.

Answers phone calls and directs calls to appropriate persons or takes messages.

Assists in conducting research, compiles data, and prepares papers for consideration and presentation by executives.

Attends meetings and records minutes.

Reads and analyzes incoming memos, submissions, and reports to determine their significance and then distributes to the appropriate individual.

Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Opens, sorts, and distributes incoming correspondence.

Prepares agendas and makes arrangements, such as reserving rooms, coordinating catering for luncheons and other meetings.

Manages and maintains executives' schedules.

Provides clerical support to other departments.

Provide strong customer service in handling customer's inquiries.

Qualifications

Education and Experience:

Minimum education equivalent to Associate’s degree

Experience 1-3 years of related experience; or equivalent combination of education and experience.

Medical office experience a plus

Customer service experience a plus

Skills and Abilities:

Quick learner/ Self-starter/ Able to work independently and approach tasks with a positive attitude

Strong customer service skills

Strong computer skills

Typing 50 wpm or higher

Strong attention to detail

Must be able to work in a fast-paced environment with ability to prioritize, multi-task and think on your feet

Strong ability to identify, analyze, and solve problems

Must be punctual and reliable

eClinical and/or ACT Pro knowledge a plus

Hours between Monday through Friday 6:15 - 6:15