SUMMARY:

An Office Clerk/Receptionist will undertake clerical and administrative duties in an office setting. Mainly assists the Administration and Service departments by sorting paperwork, filing, data entry, greeting clients and restocking supplies. The employee will be competent in prioritizing and working with little supervision. The employee will be self-motivated, trustworthy and have strong communication skills.

EMPLOYEE DUTIES AND RESPONSIBILITIES:

• Answer phones and inquiries about the company, and greet clients warmly
• Receive, sort, and distribute daily mail/deliveries.
• Manage letters received in the mail and forward on to the appropriate department representative.
• Maintain office supplies and place orders when inventory is low
• Maintain office security by following safety procedures including Covid-19 response and control access via the reception desk (monitor logbook, issue visitor badges, etc.)
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide support on managing the corporate lunch program including order delivery, lunch expense reporting, lunch menu creation, and documentation)
• Help organize office activities
• Operate office machines, such as photocopiers, phones, scanners, fax machines, voice mail systems and assigned computers
• Retrieve files, take and deliver messages
• Input, modify and collect data/schedules through the Salesforce Service Lightning and ADP systems
• Create and update records/databases with financial and other data
• Submit timely reports and prepare presentations/proposals as assigned
• Perform basic bookkeeping, filing and data entry duties
• Compile financial records related to the budget
• Collect Time Records from staff and check for accuracy
• Coordinate employees travel arrangements including book hotel rooms, flight tickets and submit payment applications in a timely manner
• Ability to analyze and resolve problems independently and efficiently
• Flexibility to work outside planned business hours, including nights and weekends as needed
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

• Proven experience as an office clerk/receptionist or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational skills
• Familiarity with office procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP, SAP, ADP, Salesforce, QuickBase, etc.)
• Qualifications in secretarial studies will be an advantage

EDUCATION:

• High school diploma
• Office administrative support, clerical services or relevant education is preferred

BENEFITS:

• Excellent group health/life insurance (no cost if enrolling self only)
• Paid time off (Vacation/Floating Holiday/Sick Leave/Company Paid Holidays)
• 401k match to 6%
• Complimentary lunch meal provided three times a week