Job Description

ASSISTS WITH THE DAY-TO-DAY HUMAN RESOURCES RELATED TASKS AND SUPPORTS A WIDE RANGE OF HR ACTIVITIES INCLUDING GENERAL ADMINISTRATIVE DUTIES, RECRUITMENT AND EMPLOYEE DEVELOPMENT, EMPLOYEE DATABASE MANAGEMENT, PAYROLL AND BENEFITS, EMPLOYEE LIAISON AND THE CREATION AND IMPLEMENTATION OF HR POLICIES AND PROCEDURES. ADDITIONALLY SUPPORTS THE EXECUTIVE TEAM ON ADDITIONAL PROJECTS AND TASKS AS NEEDED.

MAIN JOB TASKS, DUTIES AND RESPONSIBILITIES

RECRUITMENT AND HIRING

• ASSIST WITH CREATING AND POSTING JOB OPENINGS

• RECEIVE AND REVIEW JOB APPLICATIONS

• SCHEDULE INTERVIEWS AND ASSESSMENTS

• COORDINATE MANAGEMENT SCHEDULES FOR SECONDARY INTERVIEWS

• COLLECT AND VERIFY CANDIDATE INFORMATION INCLUDING BACKGROUND CHECKS

• PROVIDE FEEDBACK TO JOB CANDIDATES REGARDING THE HIRING PROCESS

• ADMINISTER AND PROCESS NEW HIRE PAPERWORK

• COORDINATE ONBOARDING AND ORIENTATION OF NEW EMPLOYEES

EMPLOYEE DEVELOPMENT

• COORDINATE PERFORMANCE APPRAISALS WITH MANAGERS

• ORGANIZE TRAININGS WITH RELEVANT DEPARTMENTS FOR NEW EMPLOYEES

• RECORD PERFORMANCE, GRIEVANCE AND DISCIPLINARY INFORMATION

• ASSIST WITH THE TERMINATION PROCESS INCLUDING PAPERWORK, NOTIFICATIONS TO RELEVANT DEPARTMENTS AND EXIT INTERVIEWS

EMPLOYEE DATABASE MANAGEMENT

• MAINTAIN AND PROCESS ACCURATE AND COMPLETE HR AND EMPLOYEE RECORDS FOR NEW AND EXISTING EMPLOYEES

EMPLOYEE LIAISON

• ENSURE SMOOTH FLOW OF INFORMATION BETWEEN EMPLOYEES AND HUMAN RESOURCES

• RESPOND TO INQUIRIES AND REQUESTS FROM EMPLOYEES

• CONVEY EMPLOYEE CONCERNS AND ISSUES TO MANAGEMENT

PAYROLL AND BENEFITS

• ASSIST WITH BENEFITS ENROLLMENT OF EMPLOYEES WHEN ELIGIBLE AND CESSATION OF BENEFITS ON TERMINATION OF EMPLOYMENT

• INPUT AND TRACK VACATION AND SICK LEAVE

• COLLECT TIME AND ATTENDANCE RECORDS

• ASSIST EMPLOYEES WITH PAYROLL RELATED QUESTIONS

POLICIES AND PROCEDURES

• ASSIST WITH THE FORMULATION AND IMPLEMENTATION OF HUMAN RESOURCE POLICIES AND PROCEDURES

• ADVISE AND ASSIST EMPLOYEES WITH UNDERSTANDING HUMAN RESOURCE POLICIES AND PROCEDURES

• ASSIST EXECUTIVE TEAM WITH CREATION, ORGANIZATION AND DISTRIBUTION OF ONBOARDING AND TRAINING MATERIALS

ADMINISTRATIVE SUPPORT

• HANDLE INCOMING PHONE CALLS AND EMAILS

• MANAGE HR SCHEDULES AND CALENDARS

• HELP PREPARE FOR MEETINGS AND TAKE MINUTES

• PREPARE AND DISTRIBUTE CORRESPONDENCE AND COMMUNICATIONS

• SEND OUT MEETING NOTES AND FOLLOW UP ON ACTION ITEMS AS NECCESSARY

• PLAN AND COORDINATE EMPLOYEE EVENTS SUCH AS RECOGNITION AWARDS AND BIRTHDAYS

• RESEARCH AND EVENTUALLY COORDINATE DEVELOPMENT OPPORTUNITIES FOR TEAMS AND THEIR MEMBERS BASED ON MANAGER DISCRETION

• ASSIST EXECUTIVES WITH OTHER PROJECTS AND DUTIES AS ASSIGNED

EDUCATION, QUALIFICATIONS AND EXPERIENCE

• HIGH SCHOOL DIPLOMA OR EQUIVALENT

• WORKING KNOWLEDGE OF RECRUITMENT PROCEDURES

• GENERAL KNOWLEDGE OF HR PRACTICES AND PROCEDURES

• HIGHLY COMPUTER LITERATE WITH SOLID EXPERIENCE OF WORD PROCESSING, SPREADSHEET AND DATABASE APPLICATIONS

• FLUENCY WITH MS OFFICE AND RELEVANT HR SOFTWARE

• KNOWLEDGE OF PAYROLL AND BENEFITS A PLUS

• DEGREE IN HUMAN RESOURCES OR RELATED FIELD A PLUS

KEY SKILLS AND COMPETENCIES

• COMMUNICATION SKILLS - VERBAL AND WRITTEN

• CONFLICT MANAGEMENT

• DATA MANAGEMENT

• JUDGMENT AND DECISION MAKING

• PROBLEM SOLVING

• ORGANIZING AND PLANNING

• ATTENTION TO DETAIL AND ACCURACY

• CONFIDENTIALITY AND DISCRETION

• TEAM PLAYER