Job Description
The successful candidate will support region(s) in GSA’s Zone 1, Lease Administration Section (LA Team), Realty Support Branch. The LA Team is responsible for all Lease Administration (LA) for Zone 1 comprised of leases located in the Northeast and Midwest regions of the United States as well as Puerto Rico and Virgin Islands. The primary duties include conducting annual lease file reviews, Government initiated tax initiatives, Lessor initiated taxes, and Change of Ownerships/Novations. Although, for management purposes the successful candidate may be assigned to a specific workload or assigned area, they will not be limited to that workload and may be assigned special projects as needed. When working on-site, services also consist of file management of physical files and digital files to include scanning, monitoring, updating status, boxing and sending to CSS for Archiving in accordance with the current records management regulations.
These services are expected to be a hybrid of telework and reporting on-site one day a week at the Regional Office Building located at 100 S. Independence Mall W., Philadelphia, PA 19106. Once pandemic circumstances improve, it is possible that additional report on-site days may be added with at least 30 days notice. Although, assignments may be for a specific geographic assigned area,
Specific responsibilities include the following:
Lease Administration Support
- Performs Annual Operating Cost Escalations/ adjustments to include reviewing files, preparing analysis, processing increase to rental payment timely
- Performs Real Estate Tax Escalations/ adjustments to include reviewing files, obtaining all necessary information from Lessor or Taxing Authority, preparing analysis and processing rental increase or withhold timely
- Maintains ongoing personal contact with Lessors, Appropriate taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, Regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
- Processes Change of Ownership requests to include obtaining the required documentation and legal approvals, preparing a s Supplemental Lease Agreement, Novation Agreements, etc. and processing the Change in Necessary data systems
- Prepares states of lease and estoppels upon request to include researching lease for required information, obtaining necessary Building Manager & Contracting Officer input and legal approval
- Performs rental histories and analysis to resolve questions, concerns, or discrepancies that are identified
- Monitors expiring leases and initiates lease expiration process to include obtaining all necessary information to initiate a new lease project, prepare an expiring lease letter, sending reminders every 90 days to GSA project contacts and create a physical and electronic project fileEqual Opportunity Employer
- Maintains ongoing personal contact with Lessors, Local Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, Regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
- Responsible for scanning documentation into the GREX Program and resolving all scanning issues or errors as necessary
- Reviews Lease files, GREX and REXUS System to verify data and process necessary changes as required by Lease Amendment and/or changes to the necessary systems
- Participate in regional or national data clean-up efforts
- Performs Quality control on all actions, correct, and resubmit as necessary
- Performs QC to insure submitted action passed thru properly to client
- Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified
Performs other duties as necessary in the management of files and the administration of leases
Operating Cost & Tax Escalation/ Adjustment
- Performs Annual Operating Cost Escalations/ adjustments to include reviewing files, preparing analysis, processing increase to rental payment timely
- Performs Real Estate Tax Escalations/ adjustments to include reviewing files, obtaining all necessary information from Lessor or Taxing Authority, preparing analysis and processing rental increase or withhold timely
- Maintains ongoing personal contact with Lessors, Appropriate Taxing Authority, preparing analysis and processing rental increase or withhold timely
- Maintains ongoing personal contact with Lessors, Appropriate Taxing Authorities, Realty Specialists, Contracting Officers, Transaction Managers, Building Managers, regional Legal Counsel, Data Managers, Budget Analysts, & Finance to obtain information and resolve problems
- Responsible for scanning documentation into the GREX program and resolving all scanning issues or errors as necessary
- Reviews Lease files, GREX and REXUS System to verify data and process changes to the necessary systems
- Participates in regional/national data cleanup efforts
- Performs quality control (QC) on all actions, correct, and resubmit as necessary
- Performs QC to insure submitted action passed thru properly to client
- Reviews Occupancy Agreement (OA) and notify appropriate person if an error is identified
Performs other duties as necessary in the management of files and the administration of leases
Change of Ownership/ Novations
- Processes Change of Ownership requests to include obtaining the required documentation and legal approvals, preparing a Supplemental Lease Agreement, Novation Agreements, etc. and processing the change in necessary data systems
- Performs QC on all actions, correct, and resubmit as necessary
Qualifications
Behaviors
PREFERRED
DEDICATED: Devoted to a task or purpose with loyalty or integrity
TEAM PLAYER: Works well as a member of a group
Education
REQUIRED
Bachelors or better.
Experience
REQUIRED
6 YEARS: A minimum of 6 years’ work experience as in a research and analysis, finance, contract administration, legal, government contracting or related field.