NYU Langone Hospital - Brooklyn is a full-service teaching hospital and Level I trauma center located in Sunset Park, Brooklyn. The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. Learn more about NYU Langone Hospital – Brooklyn_, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram._

POSITION SUMMARY: We have an exciting opportunity to join our team as a Nursing Office Assistant. In this role, the successful candidate Performs clerical functions related to Staffing and the Nursing Office. Assures appropriate staffing on a daily basis. Functions in a dynamic environment which requires, customer service and clerical skills. Duties may vary depending on the needs of Nursing Office and/or services.

JOB RESPONSIBILITIES:

• Performs other duties as assigned aligned with the mission and values of the organization
• Participates in planning for weekly and daily staffing for all Clinical Divisions
• Calls in supplemental staff as indicated by staffing guidelines. Works collaboratively with nurse managers/supervisors to assure adequate staffing.
• Organizes and maintains KRONOS database and/or manual files.
• Enters agency shift into KRONOS scheduling system for each unit daily and generates bi weekly management reports as needed.
• Works proficiently with KRONOS software application
• Updates daily patient KRONOS report sheet and distributes appropriately
• Updates KRONOS regularly and print standard reports as requested, e.g. turn over analysis, terminations, new hires and transfers.
• Prepares overtime availability sheets and confirms based on staffing guidelines or manager request.
• Works closely with Director of Nursing Administrative Services assuring accuracy of agency/overtime order, proper voucher and sign-in records, and notification of sick calls.
• Administer applications to potential candidates. (N/A)
• Prepares and distributes scheduling Plan Sheets, updates data and generates schedules and work sheets
• Enters census and GRASP acuity data daily and generate reports as requested.
• Records sick calls in logbook, schedules and staffing sheets, notifies unit and manager.
• Assists with validation of temporary agency invoices
• Prepares companion list, calls for coverage and transcribes to staffing boards.
• Assists with clerical functions in the Nursing Office.
• Communicates effectively, efficiently, and courteously with patient, families, staff, and other members of the health care team. Assists visitors and employees in a cooperative manner.
• Accepts directions from managerial staff willingly; accepts changes in assignment willingly
• Completes tasks within scheduled hours of work and within specified time frames

MINIMUM QUALIFICATIONS: To qualify you must have a High School Diploma Required Microsoft Office skills, 1 year office experience

Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Hospital - Brooklyn provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. NYU Langone Hospital-Brooklyn is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Hospital- Brooklyn's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.

Required Skills Required Experience