NYU GROSSMAN SCHOOL OF MEDICINE is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.

POSITION SUMMARY:

We have an exciting opportunity to join our team as an Administrative Assistant. Under the direction of the Associate Dean for Student Affairs, the Administrative Assistant is responsible for a wide range of administrative activities that support the Associate Dean for Student Affairs. In addition, the Administrative Assistant will perform administrative duties as needed for the Academic Events team that require knowledge of organizational policies and practices related to events. Exercises independent judgment in the resolution of administrative concerns and issues.

JOB RESPONSIBILITIES:

• Provides administrative support to the Associate Dean of Student Affairs.  This includes:
  • Scheduling meetings on behalf of the Associate Dean with Faculty, Deans and students.
  • Making room reservations for meetings and events.
  • Keeping the Associate Dean’s calendar (flagging important meetings and events).
  • Ensuring that all email correspondence from the Associate Dean’s Office goes out in a timely manner, and that critical emails are responded to.
  • Assisting the Associate Dean with the preparation and delivery of presentations.
  • Making all conference travel arrangements on behalf of the Associate Dean.
  • Reconciling all related business expenses.
• Assists with the planning and implementation of a variety of academic events including: Orientation, White Coat Ceremony Alpha Omega Alpha Installation, Deans Honors Day, Grad Awards, and the Commencement ceremony, Senior Reception and Dinner Dance.
• Assists with production, editing and mailing of all academic events materials.
• Provides back-up support for the Academic Events and Student Affairs telephone line and responds to inquiries from faculty, students, and donors and routes calls as appropriate.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

To qualify you must have an Associate's degree in a related field. Minimum of three years of related experience in an administrative support role or the equivalent combination of education and experience. Proficient in the use of Microsoft Office Word, Excel, and Access. Ability to develop moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems. Ability to access e-mail, electronic calendars, and other basic office support software. Effective oral, written, communication, interpersonal and customer service skills. Ability to proofread documents and write clear, concise first draft. Ability to type at a speed of at least 50 net words per minute. Ability to multi-task while paying attention to detail. Ability to exercise administrative judgment and assumes responsibility for decisions, consequences, and results.

PREFERRED QUALIFICATIONS:

Planning and assisting with large academic events. Attention to detail. Ability to multi-task. Provide excellent administrative support to the Associate Dean.

Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.

Required Skills Required Experience