NYU LANGONE HEALTH is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. It comprises more than 200 locations throughout the New York area, including five inpatient locations, a children's hospital, three emergency rooms and a level 1 trauma center. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute designated comprehensive cancer center, and NYU Grossman School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

POSITION SUMMARY: We have an exciting opportunity to join our team as a Senior Contract Analyst. In this role, the successful candidate Partnering closely with the legal and supply chain department, he/she ensures that all contracts and purchases are executed to NYUs standards.

JOB RESPONSIBILITIES:

• Negotiates statements of work and contract terms for MCIT

  • Under the direction of their supervisor reviews and negotiates with the vendor on business and legal terms contracts
  • Approves statements of work, quotes, ordering documents
  • Negotiates and recommends terms for master agreements

• Review all bids/or contracts for issues or inconsistencies and correct as required. Work with Legal department to draft and modify licensing and service contract terms and statements in accordance with NYULMC policies, customer specification & legal requirements

• Administers the contract management process under the direction of their supervisor.

  • Reviews incoming contract /SOW review requests for completeness and accuracy
    • Oversees the maintenance and integrity of all  contract and statement /quotes files
    • Oversee the filing all final contracts and completes the meta (key word) data for each agreement filed
    • Works with MCIT finance to verify funding for proposed requests
    • Works with compliance unit of legal to ensure all BAAs are filed in MCIT files and also in compliance files
      • This includes BAA’s embedded in master agreements as well as the stand alone riders
      • Negotiates and recommends terms for non-standard BAAs
  • Oversees the implements the execution of signatures by vendor and internally for approved agreements
    • Corresponds with vendors to get signatures on approved agreements/SOWs
    • Keeps the intake status current
    • Informs requester of major status changes
    • For masters or amendments that require CIO approval prepares the sign off package and verifies the completeness and quality of the sign off package.
    • Files and distributes the countersigned agreements
      • Adds the key data to the Contract file for each agreement. This involves pulling information from the agreement such as the start and end date and other characteristics
  • Respond to requesters to help make the process smooth
  • Maintain the training material and certification process for requesters.
    • This includes updating the training material as the system and process evolve.
    • This includes reviewing and updating the process in conjuncture with supervisor
  • Negotiate changes to contractual terms with vendors as required

• With oversight by Senior Director, draft and modify licensing and service contract terms and statement in accordance with NYULMC polices, customer specifications and legal requirements

• Working with the MCIT and SCM sourcing team to identify and document how purchases are sourced and if the purchase needs additional sourcing before being purchased.

  • Develop scope of work which will be utilized as part of the technical & financial RFP generated for soliciting best in class technology
  • Prepare, maintain, and review sourcing files, reports and price lists.
  • Develop, assemble and provide sourcing management reports
  • Reviewing pending purchase req’s each day to resolve issues and address concerns from purchasing
  • Support purchase requisition entry process
  • Support the vendor evaluation/classification  process
    • Coordinate feedback on active vendors
    • Provide input for vendor evaluations
    • Maintain the vendor evaluations and ensure the classification of vendors is accurate.
      • Categories include, not approved, approved, on-hold, preferred, preferred with preset pricing ( including punch-out where appropriate)
    • Supporting the vendor relationship meetings
  • Support the RFI/RFQ/RFP process and source selection
    • Validate that all the assumptions and requirement are being documented for the most accurate RFP ensuring that all technology and financial needs are being addressed as part of the RFP
    • Work with MCIT to ensure all RFP deadlines of NYU requirements/needs are meet with quality
    • Verify the compliance with RFQ/RFP requirements and on-time receipt of vendor communications
    • coordinate the evaluation criteria for selection
      • maintain confidential records of section committee, evaluation criteria, vendor submittals, reference check files etc
    • Coordinate sign off requirements for RFx processes
      • Work with engineering to document requirements
      • Work with bidders to address questions
    • Verifying the funding is in place before issuing RFQ or RFP

• Finalize all negotiation terms, prices and technical requirement ensuring all requirements are met and the organization is fully protected in its final decision and selection process for review with Senior Director

EDUCATION AND MINIMUM QUALIFICATIONS:

Minimum of college degree and a minimum of 4 years relevant work experience or equivalent combination.

Ability to identify, research, and resolve problems as well as follow through on assignments with minimum direction.

Ability to work in a fast-paced environment with demonstrated ability to successfully multi-task projects.

Excellent written and verbal communication skills.

PREFERRED QUALIFICATIONS:

To perform the job successfully, an individual should demonstrate the following competencies:

Experience reviewing contracts and making sourcing decisions

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations

Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.

Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.

Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Integrity – Demonstrates high ethics and morals consistent with being a key gate keeper for sourcing decisions.

Assist and assess Customer needs in order to complete contractual transactions such as: Invoices, quotes, Statements of Work, and Work Orders. The Analyst will provide necessary training and hands-on assistance in areas of Contract transactional processing.

Have a strong understanding of functionality, features, requirements, and processes related to the following systems: o PeopleSoft eProcurement (Enterprise) o PeopleSoft Sourcing WorkCenter (PeopleSoft Module) o PeopleSoft Business Intelligence (Enterprise) o ZenDesk Support, Chat, Knowledgebase Modules (IT Ticketing Support System)

Track, and Report on Outstanding intakes via IT Ticketing Support System, as well as provide status updates within MCIT Sourcing WorkCenter (Peoplesoft Module) comments to keep end-customers updated about the progress of their intakes.

Apply Subject Matter Expert experience from daily operations of the Sourcing WorkCenter to propose ideas for process Improvement that have a high probability to improve flow, eliminate mistakes, and increase the speed of intake processing.

Notify Contract Management of potential issues regarding intakes and proper escalation.

Accountable for completion of all emergency and expedited contracts to ensure they are properly handled. This includes the timely processing, execution of the communication to the vendor and the requestor, and contract completion.

Engage other functional areas such as IT Finance, IT Sourcing, IT Security when necessary in order to facilitate transaction completion.

Collaborate with IT Business Services Associate to ensure that all intake metadata is accurately captured in the MCIT WorkCenter. This includes due dates, Chartfields, funding, justifications, non-competes, attachments.

Responsible to verify all transactions against the Master and if there is no Master in place address them accordingly with Contracts Management.

Responsible to keep compliant of the Contract Management SLAs related to Customer Experience Satisfaction, processing times, and integrity of information in contracts processed.

The Analyst will utilize the IT Ticketing Support System (Issue Tracking, Email Integration, Chat, and Phone) to document, track, and respond to customers within acceptable SLAs in order to complete transactions.

MINIMUM QUALIFICATIONS: To qualify you must have a Minimum of college degree and a minimum of 4 years relevant work experience or equivalent combination. Ability to identify, research, and resolve problems as well as follow through on assignments with minimum direction. Ability to work in a fast-paced environment with demonstrated ability to successfully multi-task projects. Excellent written and verbal communication skills.

Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Health's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.

NYU Langone Health provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $61,475.67 - $102,459.45 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Required Skills Required Experience