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Program Coordinator, Office of Medical Education, Registration and Student Records - NYU Long Island School of Medicine

NYU Winthrop

Program Coordinator, Office of Medical Education, Registration and Student Records - NYU Long Island School of Medicine

Mineola, NY
  • Responsibilities

    NYU WINTHROP is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services.

    POSITION SUMMARY: We have an exciting opportunity to join our team as a Program Coordinator, Office of Medical Education, Registration and Student Records. In this role, the successful candidate Responsible for supporting academic policy matters within the Office of Medical Education, Registration and Student Records. Coordinates tasks and related activities to program management. Provides administrative support; assists in special event planning and coordination of the learning management and student information systems.


    • Provides a full range of varied and multi-skilled administrative and clerical support to help smooth the operation of the Medical Education Programs. Responsibilities will be shared across the team and include organization of program based activities and assisting with projects. Provides excellent customer service to both internal and external constituents.
    • Assists with the course catalog, student enrollment records, creating and distributing of class lists, tracking grade reporting. Resolve grading conflicts, monitor incomplete and missing grades and communicate with faculty, responsible for ensuring updates are done for all course information and course descriptions. Complies statistical information and prepares reports. Coordinates curriculums scheduling and manages lotteries.
    • Reviews visiting student applications for both academic and other administrative requirements; interfaces with academic and administrative offices to schedule and register visiting students for electives.
    • Assists with tracking and processing payments for invoices and reimbursements including program faculty and staff travel and dues; Orders supplies as needed for Programs. Prepares, tracks and updates affiliation agreements.
    • Orders food for morning and noon conferences and other meetings throughout the year and provides assistance to Senior Program Coordinators as needed. Serves as a proctor during exam testing.
    • Supports orientation for new students, facilitates obtaining ID badges, parking forms, medical clearances, criminal background checks, compliance modules, etc. Assists in managing online course/program information in the learning management and student information systems.
    • Maintains program calendars, including scheduling administrative/faculty meetings, classroom sessions, and other educational events. Makes arrangements for educational sessions, as needed, for space, catering, audio-visual needs, and session hand-outs/props. Communicates with attendees regarding various aspects of the program, such as session information, assignments, program requirements, etc.
    • Support for special and annual program events planning and execution. Makes arrangements, as needed, for space, catering, audio-visual needs, and session hand-outs/props, invitations and RSVPs. Communicates with attendees before and after sessions. Assists with travel planning and reservations, as needed.
    • Other related and cross functional duties as assigned.

    MINIMUM QUALIFICATIONS: To qualify you must have a Associate's Degree in business administration, health care administration or related field or an equivalent combination of education and relevant experience Required. 1-3 Years progressively responsible experience in education or healthcare, quality improvement, preferably in the academic setting Required. Self-motivation and the possession of strong interpersonal and communication skills (both written and spoken) Required. Knowledge of student information systems and strong computer skills Required. Strong listening, organizational and communication (both written and oral) skills Required. Ability to follow institutional policies at all times and actively engage in continuous quality improvement of all systems Required.

    PREFERRED QUALIFICATIONS: Bachelors degree Preferred.

    Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Winthrop provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. NYU Winthrop is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Winthrop's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.

    Required Skills Required Experience