NYU LANGONE HOSPITAL-LONG ISLAND is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services.

POSITION SUMMARY: We have an exciting opportunity to join our team as a Nursing Office Assistant. In this role, the successful candidate performs clerical functions related to Staffing and the Nursing Office. Assures appropriate staffing on a daily basis. Functions in a dynamic environment which requires, customer service and clerical skills. Duties may vary depending on the needs of Nursing Office and/or services.

JOB RESPONSIBILITIES:

• Performs other duties as assigned aligned with the mission and values of the organization
• Completes tasks within scheduled hours of work and within specified time frames
• Accepts directions from managerial staff willingly; accepts changes in assignment willingly
• Communicates effectively, efficiently, and courteously with patient, families, staff, and other members of the health care team. Assists visitors and employees in a cooperative manner.
• Assists with clerical functions in the Nursing Office.
• Prepares companion list, calls for coverage and transcribes to staffing boards.
• Assists with validation of temporary agency invoices
• Records sick calls in logbook, schedules and staffing sheets, notifies unit and manager.
• Prepares and distributes scheduling Plan Sheets, updates data and generates schedules and work sheets
• Works closely with Director of Nursing Administrative Services assuring accuracy of agency/overtime order, proper voucher and sign-in records, and notification of sick calls.
• Prepares overtime availability sheets and confirms based on staffing guidelines or manager request.
• Updates Mytime regularly and print standard reports as requested, e.g. turn over analysis, terminations, new hires and transfers.
• Updates daily patient Mytime report sheet and distributes appropriately
• Works proficiently with Mytime software application
• Enters agency shift into Mytime scheduling system for each unit daily and generates bi weekly management reports as needed.
• Organizes and maintains Mytime database and/or manual files.
• Calls in supplemental staff as indicated by staffing guidelines. Works collaboratively with nurse managers/supervisors to assure adequate staffing.
• Participates in planning for weekly and daily staffing for all Clinical Divisions

MINIMUM QUALIFICATIONS: To qualify you must have a High School Diploma. Microsoft Office skills, 1 year office experience

Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Hospital-Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. NYU Langone Hospital-Long Island is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Hospital-Long Island's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.

Required Skills Required Experience