Sorry, this listing is no longer accepting applications. Don’t worry, we have more awesome opportunities and internships for you.

Entry Level Administrative Assistant

Nanoramic Laboratories

Entry Level Administrative Assistant

Boston, MA
Full Time
Paid
  • Responsibilities

    NANORAMIC LABORATORIES IS AN INNOVATIVE, HIGH-TECH START-UP COMPANY WITH AN AMAZING COMPANY CULTURE. WE TRUST OUR EMPLOYEES AND WHOLEHEARTEDLY BELIEVE IN THE VALUE OF TRANSPARENCY AT ALL LEVELS OF THE COMPANY. WE TRUST OUR EMPLOYEES AND EMPOWER THEM TO MAKE DECISIONS THAT ARE IN THE BEST INTEREST OF THE COMPANY. 

    BY GIVING OUR EMPLOYEES THE POWER TO INTRODUCE NEW CONCEPTS, WE ALLOW THOSE CONCEPTS TO BE WILLINGLY ADOPTED FROM THE GROUND UP, INSTEAD OF FORCED FROM THE TOP DOWN. AT NANORAMIC, CONTINUOUS LEARNING AND EDUCATION WILL BE AN IMPORTANT PART OF YOUR JOB. WE INVEST IN REGULAR COMPANY-WIDE EDUCATION DAYS AND SUPPORT EACH EMPLOYEE'S GROWTH AND DEVELOPMENT. WE ARE A COMPANY OF SMART, TALENTED INDIVIDUALS WHO WORK HARD, BUT ALSO UNDERSTAND AND RESPECT WORK/LIFE BALANCE.

    We are a dynamic and growing start-up company looking for a full time, energetic office administrator who thrives in a high tech work environment.  The major duties of this job will involve much structure, will require attention to detail, and must be done correctly. At the same time job tasks will vary rather than be repetitive, and will require a faster-than-average pace in order to complete work requirements. The job has more of a people orientation rather than technical orientation. The position may be integral to collaborative or team work in the organization, and in satisfying both internal and external customers. This job has a hands-on focus, where productivity is gained through individual accomplishments. This job can be the source of some initiatives, but only within a clearly structured and defined framework of responsibility outlined by management.  Job duties:

    • Invoice processing and coding, facilitating payment terms with vendors
    • Manage office and kitchen inventory
    • Bookkeeping
    • Filing and Inventory management
    • Purchasing
    • Lab Notebook distribution and scanning
    • Assist with conference room maintenance, including troubleshooting with technology
    • Answer phones and transfer to appropriate employees 
    • Greet visitors and facilitate sign-in at front desk
    • Outbound shipping and receiving (must be able to lift up to 30 lbs.)
    • Other administrative tasks and special projects, as needed

    Qualifications:

    • A willingness to dive into projects with enthusiasm, even if they are not squarely within your job description.  
    • No specific education level is required - but great communication and writing skills are necessary. 
    • This entry level position does not require experience but will feature training in exciting areas including Intellectual Property Law, Human Resources, Marketing, and Accounting.
    • Volume of activity will vary. Very detail oriented. Tasks must be completed quickly and correctly. More of a service-oriented, people orientation rather than an analytical or technical orientation
    • Communication should be friendly, pleasant, and tactful.

     

    We offer an hourly rate of $17.00 per hour (roughly $35,360.00 per year in annual salary, depending on hours worked) plus up to 30% bonus potential paid quarterly based on divisional and company KPIs. WE OFFER A ROBUST BENEFITS PACKAGE INCLUDING HEALTH, DENTAL, VISION, HSA, LIFE INSURANCE, 401K, AND THREE WEEKS OF PAID TIME OFF PLUS ONE WEEK FOR YEAR END VACATION.  THERE WILL BE LOTS OF OPPORTUNITIES FOR TRAINING AND CAREER ADVANCEMENT.  

    Nanoramic is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.