Position:

Executive Operations Assistant for the NMMF’s Executive Director (ED) & Executive Operations Officer (EOO)

Responsibilities include but are not limited to:

• In direct support of the EOO, drafts communications and fundraising materials, creates and oversees social media posts, coordinates fundraising and community events, and supports donor management

• Coordinates all aspects of the ED’s calendar, to include scheduling meetings and coordinating travel

• Handles all logistics associated with travel, to include bookings, agendas, comms, and expense reporting for ED and EOO

• Manages purchasing and financial tracking for ED and EOO

• Communicates on behalf of the ED, both internally and externally, as directed by the ED and EOO

• Creates, formats, and edits correspondence and presentations with minimal oversight

• Proactively manages and prioritizes incoming communications and ensures timely response

• Follows up on various tasking and activities to ensure closure, completion, and deadlines are being met

• Identifies and executes additional tasking in direct support of the ED and EOO

• Performs additional duties as requested by the ED and EOO

Job requirements:

• Strong attention to details and organizational skills

• Superior communication skills, both written and verbal

• Demonstrates unwavering commitment to the organization’s mission

• Embodies the organization’s core values of integrity, compassion and creativity

• Works both autonomously with minimal oversight as well as able to collaborate in a team setting

• Maintains professionalism and discretion at all levels of tasking and communication

• Able to acquire and maintain a U.S. secret security clearance

• Proficient in professional etiquette for internal and external communications

• Proficient in Microsoft Word, Excel, and Powerpoint

• Proficient in Google Docs, Sheets, Drive, and Sites

• Excellent references from current and previous employers/clients

• Preference will be given to applicants who have at least 5 years of experience in a similar role, ideally in the field of conservation, science, or medicine

• Holds a bachelor’s degree from a 4-year college or university

Time commitment:

Full-time position. Days can be full, demanding, and often extend beyond a standard work day, therefore the candidate must be flexible and willing to work additional hours as needed and upon request. Structured hours will fall between 8AM and 3PM M-F in the San Diego home office; with the remaining hours on a flex schedule to address tasking after hours and on weekends as needed.

Benefits:

Medical, dental, and vision insurance, short- and long-term disability insurance, life and AD&D insurance, and 401k plan with company matching are offered.

Salary:

Commensurate with experience. Full-time, exempt, with full benefits package. Salary range $50,000-$80,000.