Job Description

Before applying please read the job description carefully.

POSITION SUMMARY

Provides support to our project manager and field employees working on various facility maintenance projects. Tasks may change frequently in such a fast paced environment. Specific duties include, but are not limited to:

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Access and use electronic and hard copy filing system
• Perform data entry and scan documents
• Maximo reporting for both contracts-entering in data such as work time, completion time, notes, and other pertinent information into the East Texas system
• Tracking all incoming work order requests
• Answer questions surrounding administrative tasks from area managers and service technicians
• Communicate with subcontractors and vendors to schedule service orders and/or obtain updates on service orders
• When requested by Service Manager, verify employees and subcontractor service calls to ensure their performance is acceptable and taking necessary steps to correction.
• Help create work schedules or direct day to day activities for clerical staff.
• Request service orders, cost proposals, and updates from vendors
• Monitoring and reporting/updating status of all projects performed by NET on a daily basis.
• Other duties as assigned

OVERALL DUTIES:

· Drop each months PMs

· Format list of PMs for scheduling and provide it to the AMs to fill in

· Uploading AMs returned PM schedules

· Provide the government next month’s schedule

· Create tasks sheets for subcontractors to send them along with the next month’s schedule

· Creation of monthly travel WOs for each technician

· Move PMs to APPR at the beginning of each month

· Auditing PMs for vendor reports

· Managing/Completing WO invoicing to ensure they are being processed in a timely basis

· Auditing WOs Stormi has processed for invoicing

· Auditing Subcontractor & Material invoice coding/processing

· Tracker/Maximo Auditing of WO completion progress

· Completion of weekly AP unapproved invoice report

· Bi-Weekly Government Invoicing

· Monthly PM reporting for invoicing

· Managing government invoices for payment by credit card

· Auditing UTC PMs

· Asset Management - updating/tracking corrections and replacements

· Tracking Asset add/drops/replacements

· PM Management – confirming each operating asset has an active PM, updating schedules to improve efficiency

· Job Plan entry/management-entering approved job plans, moving old ones to inactive

· Back up for Priscilla (creating WOs and MSA/SOs) and Stormi (WO Billing and Invoice Coding)

· Misc. Reporting/Auditing as time allows or as requested

· Daily Support of management, AMs, technicians and admin

· Track emails for response to inquiries that often require multiple resends

· Attend weekly government calls

· Lead weekly team meetings

· Other tasks as requested, including working with QA to create a SE PM Guide

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions

• Must be able to work on site eight hours per day, Monday through Friday.
• Must able to perform general office work in an indoor environment
• Ability to perform each bullet point task in the position summary
• Communicate effectively in a positive, professional manner with coworkers, clients, and visitors

QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION

Required:

• Strong Microsoft Office skills
• 5 years of Secretarial or Office Management experience
• Strong attention to detail

Preferred:

• Spanish Speaking
• Experience in Accounting, Payroll, and Scheduling
• Advanced skills in Excel
• Experience with Maximo

Additional Qualifying Factors

As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results.

Company Description

Native Energy & Technology, Inc. is Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, ethnicity, religion, gender, national origin, sexual orientation, disability, veteran status, or other legally protected status. Women, veterans, and minorities are encouraged to apply.