Nayo Partners is leading the search for our client, a Woman owned wine company in the Bay Area 

The CEO is seeking a strong administrative  and personal assistant to join the team.  The ideal candidate is high energy, organized and enthusiastic.  They possess strong communication skills, the ability to work independently, and can get things done through collaboration with colleagues at every level.  

This is a part time contract position for now and plenty of opportunity for growth.

RESPONSIBILITIES

• Provide administrative and sometimes personal support to the Owner.
• Coordinate and organize internal team meetings and events.
• Provide effective meeting coordination including agendas and follow-up.
• Planning and calendar management; making considered and appropriate judgments.
• Follow up on action items on behalf of the leaders as appropriate.
• Screen and respond to phone calls and email as appropriate.
• Email management, delegation and follow up are extremely important
• Make travel arrangements, including complex itineraries, expeditiously and accurately for frequent travel.
• Prepare and track purchase orders and expense reports and light finance administrative support as requested.
• Handle special projects as they arise.

WHAT WE'RE LOOKING FOR

• At least 2 years experience operating successfully within a small start-up to mid-size organization.
• Proven competency using Slack, Google G Suite, MS Office applications; Word, Excel & PowerPoint. Knowledge of ClickUp, Canva & Zapier are a plus but not required.
• Tech savvy
• Excellent verbal and written English communication skills.
• Proven ability to independently exercise sound judgment and take initiative.
• Strong ability to prioritize & multi-task.
• Capable of building strong relationships with other individuals in order to accomplish tasks and achieve goals.
• The ability to operate effectively in a fast-paced environment with little supervision.
• Outstanding planning and organizational skills and meticulous attention to detail.
• Passion for wine is a plus!!