Office Assistant

Job Description

Communicate effectively both orally and written

Answer the phone pleasantly.

Collection of rents and preparation of receipts.

Calculate tenant rent payments and rent changes

Prepares notices and send out lease renewal packets to tenants

Maintain inventory of all office supplies.

Interact with Residents, Owners, government officials and others professionally

Contact residents on certify eligibility for program recipients according to guidelines

Perform calculations of medical expenses, day care, assets, and all sources of income

Assist with keeping all files in order and ensure all documents are signed

Maintain proper maintenance of tenant files and computer records to ensure accuracy

Calculate and determine unreported income

Ensure all documents are third party and verified

Respond to housing inquires in a timely manner

Assist with resident and applicant orientations

Report to Senior Property Manager, Vice President, Chief Operating Officer or President as directed

Other duties as assigned QualificationsCertified Occupancy Specialist (COS) or similar designation (if not, must be obtained within 12 months of employment). Minimum two (2) years’ experience in property management at the level of Site Manager, Assistant Site Manger or other similar supervisor position. Must demonstrate excellent verbal and written communication skills. Must possess basic knowledge of accounting and administrative procedures. Basic computer literacy, preferably with knowledge of Word Perfect. Employee must be bondable and have valid driver’s license.