Accounting Specialist Scope & Purpose

Responsible under the direct supervision of the Operations Manager and VP of Operations, to insure that accurate and generally accepted accounting principles and procedures are applied and followed.

Duties & Responsibilities

Maintain daily cash balances.

Process vendor payments daily (including weekly check run).

Assist Office Manager in matching up checks and invoices.

Make sure all vendor payments are processed timely to avoid late fees.

Maintain paid invoices files.

Enter Electronic payments from daily banking activity.

Enter EFT Mortgage payments.

Issue Bi-monthly mileage checks for scattered sites staff.

Issue bi-monthly contractor payroll checks.

Respond to all vendor inquiries.

Reconcile monthly site bank deposits.

Post RA and Hap payments received into OneSite.

Create new vendors in OneSite and file W-9’s.

Maintain vendor files for 1099 maintenance.

Prepare 1099 lists for processing by auditors.

Create new vendors in OneSite and file W-9’s.

Enter budgets into spreadsheets for importing into OneSite.

Train new employees on accounting procedures.

Other duties as assigned.

Qualifications

Bachelor's Degree in Accounting preferred.

Ability to solve basic financial problems.

Ability to keep accurate records.

Must data entry and related computer skills.

Well groomed and professional appearance.

Capable of serving in the absence of the Vice-President.