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Executive Assistant

Nelson Staffing

Executive Assistant

Irvine, CA +1 location
Full Time
Paid
  • Responsibilities

    Job Description

    • Proactively manage calendars and travel logistics for assigned executives
    • Assist with the production of client deliverables
    • Draft, edit and proofread business correspondence and presentations 
    • Serve as a liaison for internal and external clients, including screening phone calls, facilitating client communications to the appropriate client service staff, and following up with clients, when appropriate 
    • Manage time and expense entry for assigned executives 
    • Assist with engagement management activities as needed such as billings and new client acceptance
    • Assist with support of marketing/practice development activities, including events, marketing materials, Client Relationship Management data maintenance, and industry group support
    • Leverage internal network and teams to effectively manage workflow
    • Other duties and special projects as assigned

     

    QUALIFICATIONS: 

     

    • High School Diploma/GED required  
    • Minimum of 1 year of related experience required, preferably in an executive support role; experience in a professional services environment preferred
    • Intermediate Microsoft Office Suite skills; advanced skills preferred
    • Excellent written and verbal communication skills 
    • Judgement and ability to prioritize to effectively manage work load
    • Ability to handle sensitive situations and confidential information with discretion 
    • Ability to work effectively with teams and independently 
    • Good problem solving and analytical skills; ability to identify process improvement suggestions
    • Ability to travel as needed, approximately 5%
    • May require some overtime hours

    Company Description

    About Nelson: If you're looking for a new opportunity, the recruiting and staffing experts at Nelson can help. We work with companies of all types and sizes across all industries. We help people like you find exciting roles with employers ranging from Fortune 100, government, and nonprofit organizations to local businesses, industry leaders, and the most agile start-ups. The candidates we work with appreciate our responsive approach, genuine relationships, and exceptional service. With a commitment to transparency, authenticity, and credibility, we look forward to our jobs every day, and we're excited to help you find the job you've been looking for. Nelson is an EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

  • Locations
    Irvine, CA • San Francisco, CA