Detailed Description

Description: Receptionist is responsible for greeting incoming employees and guests at reception area. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, and flow of correspondence, requisition of supplies as well as additional clerical duties and related tasks as assigned. Assists with New Hire activities for Dallas office.

Roles and Responsibilities:

• Answers telephones and directs the caller to the appropriate associate
• Greets and directs visitors to the company
• Takes and retrieves messages for various personnel
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.
• Receives, sorts, and forwards incoming mail. Maintains routes and publications.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists in the ordering, receiving, and stocking of office supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing, and collating.
• Orders lunches for company and client meetings as assigned.
• Keeps conference rooms tidy and checks for cleanliness for all, periodically, and before and after schedules meetings.
• Restocks kitchen supplies.

Additional Duties:

• Assists with assigned expense reporting
• Schedules and organizes activities such as: meetings, travel, conferences, and department activities as assigned
• Assists with New Hire Orientations for Dallas new hires.
• Other duties as assigned

Skills and Experience:

• Good attendance and punctuality is a must.
• Attention to detail is a must.
• Will uphold HR confidentiality standards with employee documents pursuant to the HR confidentiality agreement.
• Must be approachable and display grace under pressure.
• Must work with a sense of urgency and show initiative to ask for tasks during slow times.

Minimum Qualifications/Technical and Education Requirements:

• High School Diploma Required  
• Must have at least 1 year of experience with a multiline phone system in a corporate environment, 2 years preferred.
• Must have experience with Microsoft office products
• Some light admin experience preferred