We are looking for an experienced, detail oriented and motivated Finance Administrator to join our team and provide support to our organization and our clients. The Finance Administrator will provide support to the finance department with primary emphasis on accounts payable, construction time and material billings and support for service billings for multiple clients.

Must be available to work at the office in Williston Monday -Friday during normal business hours 7:30- 4:30 ET.

** Responsibilities:**

• Monitor and manage daily accounting emails for the finance department.
• Daily entry of purchase orders and stock slips and receiving of invoices.
• Reconcile vendor statements.
• Maintain certificates of insurance from all subcontractors.
• Responsible for monthly time and material billings for the construction department.
• Support service department invoicing and entering of invoicing through client portals.
• Maintain organized files records in a timely manner.
• Maintain positive relationships with clients and vendors by addressing inquiries and promptly resolving disputes.
• Perform special accounting and finance projects as needed.
• Primary back up to Administrative Assistant.
• New customer set up and validation.

Qualifications

• A positive attitude with the ability to function effectively in a team-oriented work environment.
• High attention to detail and accuracy, strong work ethic. and time management skills.
• Strong communication and organizational skills
• Must be a self-starter with excellent time management skills and with the ability to meet deadlines.
• Excellent interpersonal and customer service skills.
• Experience with data entry, processing AP including working with vendors, reviewing statements.
• Proficient with Microsoft Office Suite or related software.
• Previous administrative & accounting / bookkeeping experience preferred.
• Relevant work experience in construction accounting preferred but not required.
• Notary preferred but not required.