POSITION TITLE: Operations Coordinator - Afternoon/Evening Shift

DEPARTMENT: Operations

CLASSIFICATION: Non- Exempt

REPORTS TO: Operations Manager

SUPERVISORY POSITION: No

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JOB SUMMARY:

Coordinate the overall scheduling of the Operations Department and Front Desk duties; responsible for scheduling instructors, classrooms, and resources necessary to deliver training.

DUTIES AND RESPONSIBILITIES:

• Coordinate with contractors for building maintenance and class scheduling.

• Ensure proper staffing and scheduling of Operation Staff for center coverage.

• Create the trimester schedule. Coordinate timely publication and distribution.

• Establish and maintain systems to monitor student attendance by each class.

• Coordinate class schedules and proposed changes with Operations Manager.

• Assume responsibility for the center equipment and supplies, establishes reasonable procedures and controls to protect assets from damage and theft.

• Responsible for center maintenance and appearance. Ensures location is prepared and ready for classroom delivery and visitors to our centers.

• Responsible for all communications via the Global OLL email distribution and relationship.

• Any other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• One (1) or more years of administrative experience required.
• Computer literate and able to demonstrate proficiency in software applications required in the performance of job responsibilities. Proficiency in database software applications required.
• Must possess excellent leadership abilities; be able to consistently make intelligent decisions under pressure, possess good judgment, initiative and be dependable.
• Possess excellent organizational abilities and must be able to deal effectively with people; possess good analytical skills.
• Ability to work under pressure and deadlines is essential.
• Effective oral, written and interpersonal communication skills are imperative.

EDUCATION AND EXPERIENCE: Bachelor’s degree required or equivalent experience (emphasis in education or computer science preferred).

PHYSICAL REQUIREMENTS:

• Frequent sitting and/or standing required.
• Constantly operates a computer with use of hands/fingers.
• Must be able to effectively communicate by means of the spoken word to impart oral information to coworkers or to the public and convey detailed spoken instructions to others accurately, loudly, or quickly.
• Must be able to perceive the nature of sounds by ear and work with distractions.
• Lifting or carrying objects 30lbs or less while using safe lifting techniques.

WORKING CONDITIONS

• Works inside, closely with others
• Generally works regular work hours, occasionally works after hours
• Noise level in the work environment is usually moderate to noisy

CONCLUSION - INTENT AND FUNCTION OF JOB DESCRIPTION

This job description has been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform this position. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by managers as deemed appropriate.

In accordance with the American with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can quit or be terminated by employer for any reason not prohibited by law.