The Mail Coordinator is responsible for processing all mailings leaving the facility using internal controls and USPS regulations to ensure flawless execution and on-time delivery. The Mail Coordinator is responsible for reconciling 1900 tickets each month and over 4000 postage statements each month using mail.dat, JTR, and other necessary tools.
The Mail Coordinator prepares postal statements by calculating and gathering the necessary documentation from EPIC, mail.dat, production and other necessary resources to ensure that the mailing information is accurate. A Mail Coordinator is a critical role to ensure all mailings are accounted for and the proper postage money is assessed for each order, copy, and batch.
THE MAIL COORDINATOR IS RESPONSIBLE FOR THE PROCESSING OF ALL MAILINGS LEAVING THE FACILITY USING INTERNAL CONTROLS AND USPS REGULATIONS TO ENSURE FLAWLESS EXECUTION AND ON-TIME DELIVERY. THE MAIL COORDINATOR IS ALSO RESPONSIBLE FOR ASSISTING THE PRODUCTION COORDINATOR WITH VARIOUS DAILY REPORTING DUTIES.
1. PREPARES POSTAL STATEMENTS BY CALCULATING AND GATHERING THE NECESSARY DOCUMENTATION FROM EPIC, MAIL.DAT, PRODUCTION AND OTHER NECESSARY RESOURCES TO ENSURE THAT THE MAILING INFORMATION IS ACCURATE. 2. RECONCILES JOB TICKETS BY USING JTR TO ENSURE ALL PIECES HAVE BEEN ACCOUNTED AND EXPEDITED CORRECTLY. 3. PRINTING OF MAIL SORT PAPERWORK (TRAY TAGS/PALLET PLACARDS) FOR PRODUCTION. 4. HANDLES VARIOUS TYPES OF MAIL (NO MAILS, INVALIDS, FOREIGNS, AND SPECIALS) USING THE INSTRUCTIONS FROM THE PROJECT MANAGERS TO ENSURE THAT THE MAIL IS PROPERLY SENT OUT. THIS ALSO INCLUDES THE EXPEDITING OF MAIL TO A 3RD PARTY VENDOR FOR FURTHER PROCESSING OF THE MAIL (XPO, SKYMAIL, AND UPS INNOVATIONS) 5. PERFORMS TROUBLE-SHOOTING MEASURES BY REVIEWING MAILSORT DOCUMENTS FOR ANY ERRORS TO ENSURE THAT THEY MEET THE UNITED STATES POSTAL SERVICE (USPS) SPECIFICATIONS. 6. ASSISTS PRODUCTION COORDINATOR WITH PREPARATION OF DAILY RECONCILIATION REPORTS, DAMAGED PIECE REPORTS AND COMMINGLE REPORTING.
MAY INCLUDE OTHER DUTIES AS ASSIGNED.
RR Donnelley is an EEO/AA including Vets and Disabled Employer
Required Skills
1. GOOD COMMUNICATION SKILLS, BOTH ORAL AND WRITTEN. 2. BASIC MATH SKILLS. 3. GOOD CLERICAL SKILLS. 4. KNOWLEDGE OF PC SKILLS, INCLUDING WORD-PROCESSING, SPREADSHEETS AND 10 KEY.
Required Experience
1. GOOD COMMUNICATION SKILLS, BOTH ORAL AND WRITTEN. 2. BASIC MATH SKILLS. 3. GOOD CLERICAL SKILLS. 4. KNOWLEDGE OF PC SKILLS, INCLUDING WORD-PROCESSING, SPREADSHEETS AND 10 KEY.