Job Description

BUSINESS SUPPORT OFFICER , NEW ZEALAND DEFENCE STAFF WASHINGTON

We’re looking for a Business Support Officer to join our Business Team Office with the New Zealand Defence Staff in Washington DC, USA.

WHAT YOU WILL DO As the Business Support Officer 3 you will be responsible for;

· Checking the accuracy and processing all payments for NZDF personnel.

· Assist in the management of the NZDF Bank account including requesting funds from New Zealand.

· Prepare the NZDS Cashbook/Ledger on a weekly and daily basis,

· Process all credit cards applications and manage monthly credit card reconciliations.

· Prepare and process payroll services for all local staff.

· Cordinate and action foreign vist requests from New Zealand for NZDF personnel requesting to visit US DoD sites.

· General office administrative support, stationery orders and mailbag processing.

· Performing driving tasks and co-ordinate vehicle maintaince.

WHAT WE NEED The ability to work well within a small team and hold a current clean driver's licence. An individual who is able to work well within a small team, assimulate information quickly, and adapt to changing situations whilst remaining calm, with a current clean driver's licence. The individual must have the ability to learn new processes and procedures and carry out required tasks to a high standard.

An understanding/expierience working with Bookeeping and accounts payable is required. You must have expierence with Excel and have the ability to communicate clearly and concisely, verbally and in writing in English.

WHO WE ARE The New Zealand Defence Staff Washington fulfils two important roles on behalf of the New Zealand Government for the benefit of the New Zealand Defence Force (NZDF); firstly, through the offices of the military attachés it manages the bilateral military relationship between the NZDF and US DOD including single services and secondly; procures via commercial or the Foreign Military Sales process equipment and material for the NZDF.

The New Zealand Defence Staff Washington Business Office administers all NZDF personnel posted throughout the USA and Canada. Its mission is to ensure all NZDF personnel it administers are fully supported across all administrative aspects

The Business Support Officer 3(BSO3) is responsible for the effective provision of accurate and timely financial administration of all NZDF personnel posted throughout the USA, who are managed by the New Zealand Defence Staff Washington Business Office. The impact sought is that all NZDF personnel posted throughout the USA are fully supported.

WHY US Be part of an effective team, inspired to go the extra mile to help NZDF succeed, whilst working in a unique environment here in Washington DC. We offer a competitive salary range of US $46K – $55K

APPLICATIONS CLOSE AT MIDNIGHT THURSDAY 12TH JAN 2023 ELIGIBILITY TO WORK IN THE UNITED STATES OF AMERICA

This is a permanent, locally employed position with terms and conditions being set in accordance with US employment regulations.

Applicants must be legally entitled to work in the US. Accordingly, you must either be a US citizen, a US lawful permanent resident ("Green Card" holder), or an A-1 or A-2 class visa holder, or have a dependent visa with a valid employment authorization document.

If you do not have legal authority to work in the US under one of the above categories, but are eligible to apply for an A-class visa on the basis of an offer of employment, you will be provided information on applying for the A-class visa after the offer of employment is made. If your visa application is denied by a US consular officer or if your work authorization or current visa expires, the offer of employment is void.

You will have to apply for an ‘A’ visa at a US Embassy or Consulate-General outside the US. The successful candidate is responsible for all costs, including travel and accommodation related to visa applications and commencement of employment.

The US Department of State is now limiting A-class visas for locally employed staff to five years and has ceased approving Employment Authorization Documents for dependents of locally engaged staff who hold A-class visas. Applicants who require an ‘A’ visa to take up a locally engaged position should be aware of this when considering applying for vacancies. Ongoing employment will at all times be based on an employee's capacity to lawfully reside and work in the United States.

SECURITY CLEARANCE INFORMATION

Applicants must be able to obtain and maintain the required level of NZ Government security clearance for the position applied for. The minimum citizenship and residency criteria for security clearances to be granted by the NZ Defence Force are as follows: Low level Security Clearance • a US citizen, who has resided in this country continuously for at least the last five years, OR • is a citizen of, and/or has resided continuously in one or more of the following countries for the last five years: either Australia, Canada, NZ, or the United Kingdom (UK); and has a background history that is verifiable and can be assessed as appropriate by the NZ Security Intelligence Service (NZSIS) towards a recommendation of suitability for a security clearance at this level.

PLEASE NOTE: If you do not meet the minimum Citizenship, Visa, and Security Clearance criteria, we will not be able to accept your application. NZDF will not provide any financial assistance for relocation costs incurred by the successful candidate.