Organization Overview

Nexus Community Partners is a community-building intermediary whose mission is to “build more engaged and powerful communities of color by supporting community-building initiatives and foster social and human capital.” Nexus addresses the deep isolation within communities of color and Indigenous communities caused by personal, institutional, and structural racism by promoting an equity centered engagement model; supporting the development of leaders; democratizing wealth; and by reclaiming culture as an asset.

Position Summary

We are looking for a skilled, part-time Office Coordinator to undertake a variety of day-to-day office tasks and who will be an integral part of making sure our office runs smoothly and supports Nexus staff and guests. The work will primarily occur in Nexus' St. Paul office with occasional opportunities to work from home. The desired schedule for this position is currently 15-20 hours per week, Monday thru Thursday with occasional evenings/weekends. Hours will vary with most work occurring from 9am-2pm. This is an exciting opportunity with great potential for growth into a full-time position (Nexus FT hours are Monday-Thursday, 32 hours per week). This position reports to the Executive Assistant/Office Manager.

Position Functions & Responsibilities

Administration (40%)

Performs clerical duties including typing, filing, and completion of simple forms

Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment; engage in basic trouble shooting of office equipment

Take inventory and order office supplies as needed; keep various areas of the office stocked with supplies

Receive and route mail and deliveries to staff members

Ensure Nexus office appears clean and organized

Make copies; create and edit documents

Maintain electronic and paper files

Coordination (30%)

Manage schedule and securing space for office events & staff-wide gatherings

Arrange for food & supply deliveries, vendor visits, and other incoming office guests etc.

Coordinate with property manager to schedule maintenance visits

Coordinate weekly all-staff meetings (currently via zoom)

All other general office coordination functions as needed

Communications, Outreach, & Engagement (30%)

Serve as the receptionist for the office, engaging with staff, visitors, and program participants

Serve as point of contact for the office alarm system; enter new staff into online system

Answer incoming calls and general email inquiries and route to the appropriate staff

Communicate with various vendors (copier, technology, custodial, food, etc.) for updates & repairs

Desired Qualifications

Understands and embraces efforts that promote racial, social, and economic equity and asset-based community change, including knowledge of the role of culture and history in community.

Excellent oral and written communication skills, and ability to communicate effectively with different audiences using a wide range of media.

Strong interpersonal and relationship building skills

Proficient typing and computer skills, including Microsoft Office 365, Zoom, and other meeting technology. Able to learn new software programs quickly and efficiently.

Proficient/troubleshooting skills with office equipment such as copier, internet modem, video conference, etc.

Demonstrated ability to manage multiple projects, manage time, and maintain high quality work

Ability to think critically and ask questions that will enhance the work.

Very detail-oriented and analytical.

Ability to self-motivate and self-direct; organize their own work by setting priorities.

Must be able to lift up to 20lbs and sit/stand for hours at a time

NEXUS IS AN EQUAL OPPORTUNITY EMPLOYERBlack, Indigenous, People of Color (BIPOC) and LGBTQIA+ individuals are strongly encouraged to apply.NO PHONE CALLSApply Now!Interested individuals should submit a resume and cover letter via https://nexuscp.apscareerportal.com/. A cover letter is required to be considered for an interview. In your cover letter, please explain what motivates you to work with Nexus Community Partners, and how your experience, skills and commitment will advance our work to create more equitable communities. BenefitsNexus offers competitive compensation commensurate with experience and a highly participatory, mutually supportive workplace. We are committed to the personal and professional growth of all staff and thus we offer an Unlimited Paid Time Off policy, 4-day work weeks, and resources for professional development. Additionally, Nexus staff are invited to participate in the Wellness Program that offers $600 of reimbursable wellness dollars each year, contributions to wellness memberships, and all-staff wellness events. COVID-19 InformationTo protect staff from the spread of COVID-19, Nexus staff are supported in working remotely from the Nexus office. To support remote work, Nexus offers a Remote Work Allowance to ensure you have the necessary setup and equipment to work remotely. Staff also have the option to work from the office when needed. Staff utilizing office space must follow Nexus’ COVID-19 response protocols to maintain a clean and healthy workspace during these times.