Job Description

JOB DESCRIPTION

HUMAN RESOURCES GENERALIST

Nichols Contracting (NCI) is a family owned and operated Construction and Contracting business located in Sandy Spring, MD with a team of 101 employees[JM1] . NCI is a full-service general contractor focused on providing premier services in all aspects of the construction process, from concept to completion. We manage a broad range of commercial construction projects, including new construction, tenant fit outs and renovations. NCI services a diverse group of markets including federal, state and local governments, as well a variety of corporate and special industry organizations that require complex life safety and critical infrastructure needs.

SUMMARY

The HR Generalist position is responsible for supporting the HR function and reports to the Senior HR Manager. Responsibilities include coordinating recruiting and selection, job description preparation, coordination and maintenance of employee files, coordinating the databases to prepare reports for management. This position will also support the implementation and tracking of staff training, OSHA safety requirements and government clearance systems. With guidance from the HR manager, ensure all HR policies, procedures and practices remain up to date and properly documented in employee handbook and company documents.

RECRUITMENT AND SELECTION

Coordinate recruitment and selection effort for all exempt, nonexempt, and temporary workers. Work with supervisors to define job opening and requirements. Compose effective job advertisements. Perform searches for qualified job candidates, using sources such as computer databases, business networking, Internet recruiting resources, print media advertisements, and employee referrals. Screen and interviews candidate with the hiring manager; conduct reference checking; determine salary offer with manager, extends job offers. Coordinate on boarding process and conduct new-employee orientations.

HUMAN RESOURCES PROGRAMS AND PROCEDURES

Performs tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; and training and development.

HUMAN RESOURCE INFORMATION SYSTEM TRACKING AND REPORTING

Coordinate the creation and maintenance of physical and HRIS electronic files including all employee files, safety and workers compensation files, and security clearances. Maintain paper and electronic files for all employees according the company policies and in accordance with state and federal regulation. Duties include using MS Excel and/or HRIS databases to input information, retrieve reports, and conduct calculations of varying complexity. Update files and HRIS system as necessary to reflect changes in employee status and regulations. Track the unique requirements of each file type to satisfy requirements for retention and information security. Coordinate all new hire paperwork and procedures to ensure smooth transition of new employees. Support the HR manager to coordinate off-boarding process to include exit-interviews, termination of benefits, final leave payout, etc.

COMPLIANCE, POLICY AND PROCEDURES

Support the HR manager in all activities, policy development, training and reporting on state and federal government employment laws, OSHA, federal government contractor security clearance system, and EEOC regulations. Track all reporting required for federal government contractors including security clearances, training requirements, safety requirements. Track badging requirements for various projects that require security clearances and badges.

Support the process to keep the employee handbook up to date with the latest policies and procedures. Maintains affirmative action records, reports, and logs to conform to EEO regulations. Prepare and file EEO-1 annually.

HR OFFICE CUSTOMER SERVICE

Support the HR office with direct customer service to employees. Receive confidential communications and inquiries and determine what can be handled and what may be necessary to forward to HR manager. Research policies and troubleshoot issues for employees. Maintain absolute discretion and confidentiality.

MINIMUM QUALIFICATIONS

• A bachelor's degree in related areas
• 3-5 years of Human Resources experience
• Excellent Spanish language proficiency – written and oral

PREFERENCES

• Experience in construction industry.
• PHR, SPHR, SHRM-CP or SHRM-SCP certifications

SKILLS AND COMPETENCIES REQUIRED

• Proven skills in recruiting, sourcing candidates, interviewing, selection
• Excellent knowledge of Excel, database systems such as Access, and HRIS systems
• Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information
• Working knowledge of analytical and statistical principles and techniques.
• Ability to establish and maintain effective working relationships, to handle sensitive, confidential materials with discretion
• Excellent communications skills, both written and oral, with executives and a multi-cultural workforce.
• Ability to work in teams
• Ability to independently handle multiple tasks and set priorities and manage time effectively.
• Thorough knowledge of employment-related laws and regulations.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change due to evolving business requirements.