Job Description:

Our client, a venture capital firm, is seeking an Executive Receptionist to join its team. This individual will serve as a positive first impression of the company and as well as focus on key day-to-day operational and administrative duties.

Job Responsibilities:

• Coordinate and maintain scheduling of firm-wide calendar and conference rooms, including making and confirming appointments and last minute travel arrangements
• Assist with handling, filing and distribution of various inbound and outbound correspondence, deliveries, invoices and miscellaneous documentation
• Greet, direct and provide hospitality and assistance to all visitors and make sure every guest is registered in advance with building security
• Answer and appropriately direct executive phone calls promptly and professionally
• Ability to manage multiple calendars, arrange meetings and appointments and provide reminders for executive team
• Responsible for stocking and maintaining office supplies, pantry facilities, conference rooms and common areas - Responsible for all messenger center deliveries, maintenance requests, service calls, and execution of team events
• Prioritize and manage multiple tasks simultaneously; problem solve and follow through on issues in a timely manner

Job Requirements:

• 2+ years of relevant administrative experience
• Highly professional manner and demeanor
• Excellent organizational aptitude, time management skills, detail orientation, ability to multi- task, outstanding work ethic and strong interpersonal skills required
• Strong knowledge of MS Office, including Outlook, Word, Excel and PowerPoint
• A desire to succeed in an entrepreneurial environment