Job Description:

Our client is a large alternative asset management firm seeking an administrative assistant with 1-3 years of corporate experience to act as the face of the firm and assist various investment professionals. This firm is a close knit group of professionals looking for someone to contribute to the office environment and culture as a whole as they grow in size. This multi-faceted role operates at a fast pace and offers the opportunity to assist in all levels of the firm.

Job Responsibilities:

• Manage calendars, conference calls, book appointments and conference rooms for the associates as needed
• Coordinate occasional travel arrangements as needed
• Manage phone lines and direct calls to the appropriate parties
• Process expense reports as well as submit invoices
• Prepare research, meeting materials, models, and call notes for any event as needed
• Maintain inventory office supplies and kitchen
• Act as office liaison
• Take on ad hoc projects as assigned
• Have a high sense of discretion when handling sensitive information
• Greet guests as they visit the office and provide the appropriate refreshments
  

Job Requirements:

• Bachelor's degree required
• 1-3 years admin experience in a corporate setting
• Strong multi-tasking ability
• Ability to build relationships with vendors, clients, and brokers
• Strong communication skills
• Working knowledge of Microsoft Office
• Superior time management skills