Job Description

The MEDICAL RECORDS CLERK reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

RESPONSIBILITIES:

• Under the direction of the program coordinator, prepares all new patient information and communication.
• Gathers and reviews all relevant external records to ensure accurate comprehensive documentation is available for APN and MD review including (but not limited to): Medical history, Diagnostic Imaging, Pathology.
• Answers main clinic number and offers coverage to colleagues
• Retrieves patient documentation from locations throughout hospital.
• Prepares documentation for scanning.
• Scans and performs quality review of images.
• Maintains scanning equipment.
• Utilizes several software applications to locate and reproduce electronic, paper, film or scanned medical records.
• Manages paper medical records through retrieval and uploading.
• Updates multiple databases for accounting for disclosures of protected health information.
• Archives paper charts when they are no longer needed.
• Participates on committees and attends meetings as appropriate.
• Collaborate with other coordinators in order to assure that all responsibilities are covered when one coordinator is absent.
• Faxes/mails/emails medical information to the referring MDs or consulting MDs.
• Works with assigned nurse navigator to complete job specific tasks.
• Assists in collecting data information.
• AA/EOE.

Qualifications

REQUIRED:

• High School diploma
• Attention to detail
• Demonstrated ability of collaboration and teamwork.
• Administrative/medical experience (e.g. clinic, doctors office, etc.)

PREFERRED:

• Experience in Medical Records and Microsoft Windows Operating System.

Additional Information

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.