Job Description

We are seeking an Administrative Assistant to join our team!

RESPONSIBILITIES:

• Work with Project Managers on daily tasks
• Coordinate material review and job costing
• Properly track job records and prepare weekly notes
• Coordinate with vendors for scheduling and project status
• Generate reports, as requested
• Prepare and track bids, proposals, contracts, change orders, insurance certificates
• Work with municipalities to schedule tests, research fees and obtain permit status
• Coordinate with customers with scheduling and project status
• Work with other admins on initiatives and projects
• Coordinate Office meetings

QUALIFICATIONS:

• 3+ years experience
• Strong communication skills
• Strong Microsoft Excel and general computer skills
• Strong work ethic
• Organized and detail oriented with the ability to work independently
• Experience with construction industry
• Experience with ComputerEase software or other Construction accounting system like Timberline is a plus
• Knowledge of parts for fire sprinklers, plumbing and other mechanical trades
• Ability to adapt to change and handle multiple priorities

Company Description

Nova Fire Protection is a professional fire sprinkler contractor specializing in fire suppression design and installation. We install sprinkler systems in all building types; from high-rises to hospitals, retail spaces, commercial offices and single family homes. Our headquarters is a 25,000 sq ft. facility in Schaumburg, where we have a complete design department and fabrication shop. With over 30 years of experience in Illinois, we work on high-profile building projects with the largest general contractors, engineering firms and architects in the Chicagoland area.