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Administrative Assistant

Wilson & Company, Inc., Engineers & Architects

Administrative Assistant

Lombard, IL +1 location
Full Time
Paid
  • Responsibilities

    The Construction Administration Manager – Denver Metro Area plays an important role in achieving Wilson & Company’s Growth Vision, Strategic Plan, and yearly Playbook by expanding our market share providing construction administration for public agency clients in the Denver Metro Area. Public agency clients include CDOT Region 1; City and County of Denver, Arapahoe County, Douglas County, City of Aurora, Town of Castle Rock, Town of Parker, and other municipalities as we develop them as regular clients.

    It is expected that the Construction Administration Manager will:

    • Support the company’s strategic objectives, processes, and tools
    • Is a Wilson & Company brand ambassador
    • Is transparent and communicates with appropriate practice leads, regional managers, client account leaders, and marketing staff to foster the necessary collaboration for growth in Construction Administration
    • Is accountable for meeting key performance indicators (KPIs)
      • Safety
      • Sales
      • Bookings
    • Project Performance
      • Budget
      • Schedule
      • Quality
      • Utilization
      • Recruitment and retention
      • Training
    • Invoicing and cash management
    • Develops and maintains strong client relationships
    • Participates in necessary client account management plans (metro area clients and CDOT)
    • Enters and maintains applicable data using Vantagepoint
    • Project pipeline
    • Marketing campaigns
    • Identifies, assesses, and manages risk working with line management, executive leadership, and risk management team
    • Actively engages with pursuit team on pursuit life-cycle process, win strategies, proposal development, and interviews and presentations
    • Develops and increases a pipeline of opportunities, strategic and highly important pursuits
    • Participates in growth planning strategies for Colorado (e.g., key hires, new clients, and acquisitions)
    • Identifies and engages in professional organizations and key conferences/industry events critical to supporting the practice of Construction Administration
    • Tracks and communicates client/industry trends in types of work, funding, priorities, and future direction
    • Understands, promotes, and markets all Wilson & Company’s technical offerings
    • Ensures the firm’s best interests are served when pursuing work

    Required Skills

    • Holistically represents Wilson & Company
    • One Company minded and unbiased
    • Team builder and leader
    • Relationship builder and maintainer
    • Strategic thinker
    • Great communicator and collaborator
    • Organized
    • Personable skill set
    • Mentor
    • Innovative and solutions-oriented thinker
    • Strong business acumen, including critical thinking skills
    • Strong leadership skills with proven ability to lead staff executing numerous concurrent tasks and prioritizing demands coming from multiple people
    • Works collaboratively with executive leadership, managers, and marketing professionals on client development efforts
    • Is committed to Wilson & Company’s culture of Higher Relationships

    **Why join the Wilson & Company team: **

    • We value and intentionally plan for the employee experience, striving to make your day productive and valuable for you.
    • We value an appropriate balance of work/personal life and intentionally forecast and resolve workload issues ahead of time.
    • We practice Higher Relationships with our employees, clients, and communities that we work in to offer something more than a transactional relationship.
    • We are transparent to the employees of the company, executing One Company communication all-staff meetings monthly.
    • We are a mid-sized company, offering the ability to be competitive internally and externally at all levels. We compete with the smallest and largest engineering companies in the world and are successful in doing so every day.
    • We value talent from all directions, focusing on collaboration as the primary way to execute work and provide more value to our clients.

    Required Experience

    • 10+ years of construction experience.

    Please note that Wilson & Company is not currently sponsoring applicants for work visas.

    Annual Salary range: $140,000.00 - $165,000.00

    About Us :

    Wilson & Company has a rich history in planning and design, and the right candidate will become part of our bright future. We provide multidisciplinary engineering, architecture, surveying, mapping, environmental, and planning services, and employ staff throughout 15 offices in 9 states. The firm was founded in 1932 and provides services to a diverse client base including railroads; municipal, state, and federal agencies; energy, industrial, and commercial companies; and private developers.

    The cornerstone of our success is Higher Relationships, standards in Discipline, Intensity, Collaboration, Shared Ownership, and Solutions. Discipline is doing it right, with attention to details without exception. Intensity is doing what it takes to meet and exceed expectations. Collaboration is working together and bringing out the best in each other. Shared Ownership means we adopt the goals of others as our own. Finally, Solutions are achieved in a win-win environment. We value this commitment to Higher Relationships with our employees, clients, and the communities where we live and work. And for you, our culture intends to help you achieve personal and professional success. Come grow with us!

    Wilson & Company provides a comprehensive benefits package that encourages employee health and well-being. We have several options to choose from for health insurance, life insurance, disability insurance, paid time off, and retirement savings plan benefits. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment background checks.

    Wilson & Company is a federal contractor and subject to various health and safety regulations enforced by federal, state, and local agencies, as well as health and safety requirements of our clients. Wilson & Company is committed to complying with all regulations and requirements, which could include, but are not limited to, vaccination requirements, testing requirements, masking requirements, and personal protective equipment requirements. All regulations and requirements are subject to change, which could impact Wilson & Company policy and requirements for employees.

  • Qualifications
    • Holistically represents Wilson & Company
    • One Company minded and unbiased
    • Team builder and leader
    • Relationship builder and maintainer
    • Strategic thinker
    • Great communicator and collaborator
    • Organized
    • Personable skill set
    • Mentor
    • Innovative and solutions-oriented thinker
    • Strong business acumen, including critical thinking skills
    • Strong leadership skills with proven ability to lead staff executing numerous concurrent tasks and prioritizing demands coming from multiple people
    • Works collaboratively with executive leadership, managers, and marketing professionals on client development efforts
    • Is committed to Wilson & Company’s culture of Higher Relationships

    **Why join the Wilson & Company team: **

    • We value and intentionally plan for the employee experience, striving to make your day productive and valuable for you.
    • We value an appropriate balance of work/personal life and intentionally forecast and resolve workload issues ahead of time.
    • We practice Higher Relationships with our employees, clients, and communities that we work in to offer something more than a transactional relationship.
    • We are transparent to the employees of the company, executing One Company communication all-staff meetings monthly.
    • We are a mid-sized company, offering the ability to be competitive internally and externally at all levels. We compete with the smallest and largest engineering companies in the world and are successful in doing so every day.
    • We value talent from all directions, focusing on collaboration as the primary way to execute work and provide more value to our clients.
  • Locations
    Lombard, IL • Mountlake Terrace, WA