Job Description

The Nutrition Services Administrative Coordinator provides direct administrative, clerical, personnel, and organizational support to the Senior Manager of Nutrition Services. This position ensures smooth and efficient operations across departments by supporting program documentation, communication, grant tracking, and compliance with federal and state child nutrition programs (NSLP, SBP, CACFP, etc.) while also contributing to the planning and execution of catering, cultural events, and student-centered initiatives led by Harvest Hall. Responsibilities include, but are not limited to, supporting daily operations, maintaining accurate records, assisting with compliance training and oversight, and assisting with various projects and initiatives as needed to ensure the success of the Nutrition Services Department.

Essential duties:

• Assist with the preparation and submission of reports, including cumulative meal counts, site monitoring, and invoices.
• Oversee, organize, update, and maintain accurate digital and physical records related to food services operations, including audits, trainings, vendor agreements, and compliance documentation.
• Schedule and prepare materials for meetings, trainings, workshops, and audits; take meeting minutes as needed.
• Support the application process for Free and Reduced-Price Meals and Alternative Household Income Forms, including managing paper and online applications and data entry.
• Manage internal communication systems (e.g., shared folders, calendars, email updates) to keep the nutrition services team informed and aligned.
• Assist with compiling and organizing documentation for administrative reviews (audits) and corrective action plans.
• Track training requirements and certifications for food service staff and ensure documentation is current.
• Ensure accurate record keeping for USDA, CDE, and internal compliance including Justice for All postings and HACCP documentation.
• Support Senior Manager in maintaining vendor files, quote comparisons, RFP documentation, and tracking procurement timelines.
• Assist with order entry, receipt confirmation, and updating inventory databases as needed.
• Maintain updated SOPs, visual guides, and checklists for staff across both campuses.
• Assist in the recipe standardization process by ensuring accurate data entry into tracking systems and attaching all required supporting documentation, such as nutrition labels, yield information, and ingredient specifications.
• Organize and track grant-related documentation, deadlines, and reporting requirements.
• Attend department meetings, in-services, and workshops as needed.

Qualifications

• High School Diploma or equivalent
• 3+ years of administrative or clerical experience; experience in a school food service setting is a plus.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office, Google Suite, and basic data entry software.
• Familiarity with NSLP, SBP, CACFP, and USDA guidelines is a plus
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Ability to multitask and prioritize in a fast-paced environment.

Work Environment

• Combination of office and school kitchen environments.
• Occasional travel between campuses may be required
• May require lifting up to 25 lbs., occasionally assisting with file boxes or program materials

** Pay Range: $24.00- $30.00/hour. Final compensation will be dependent upon skills & experience.**

Additional Information

• Wonderful College Prep Academy offers highly competitive compensation, commensurate with experience.

• Full-time staff benefits include medical coverage, dental, vision, and life insurance at no cost to the employee. We also offer an optional 403b, with company match, as a supplement to STRS retirement pension. In addition, employees have free access to the Wonderful Wellness Center and gym.

Quality of Life in the Central Valley:

Framed by the Sierra Nevada to the east and the Coast Ranges to the west, California's Central Valley is one of the world's most productive agricultural regions and the base of The Wonderful Company's agricultural operations. This vast area enjoys a moderate climate and offers residents a high quality of life, low cost of living, and a host of diverse cultural and recreational activities. From wine tasting and hiking to rafting, fishing, skiing, and surfing -- all within a two-hour drive -- the family-friendly Central Valley has much to offer.

Wonderful College Prep Academy is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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