Job Description

JOB OVERVIEW:

The Finance Assistant is responsible for providing assisting the Finance department in general accounting and administrative support to ensure timely and accurate processing of accounting transactions and related activities.

DUTIES & RESPONSIBILITIES:

· Sets up new employees in payroll and accounting systems.

· Saves and converts timesheet files into pdf format.

· Assists with field staff payroll processing and billing activities, as needed.

· Enters payroll timesheets into third party payroll processing systems.

· Generates and sends client statements.

· Researches client payments for proper application.

· Assists with collection efforts on past due accounts.

· Provides back up support in accounting department, as needed, to ensure continuous processing of accounting related transactions.

· Sets up new clients in payroll and accounting systems.

· Maintain vendor manager log.

· Reconciles monthly insurance billing statements and forwards statements to staff accountant.

· Fills out employment verifications, as needed.

· Consistently displays integrity, responsibility, accountability, teamwork and ethics.

· Performs assigned job duties and responsibilities in accordance with company policies, procedures and standard practices.

· Attends departmental and company meetings, as required.

· Performs other duties as assigned.

EDUCATION, SKILLS & EXPERIENCE:

· High school diploma or equivalent GED

· Two (2) years of experience working in an accounts receivable, collections, payroll, accounts payable, or related capacity; or

· Or an equivalent combination of education and experience

· Must be proficient in Microsoft Excel, Word, and Outlook.

WORKING ENVIRONMENT & PHYSICAL REQUIREMENTS:

This position requires regular sitting, walking, standing, reading, seeing, speaking, hearing, listening, organizing, interpreting data and information, operating office equipment, typing using a computer keyboard, viewing a computer screen monitor, and use of a telephone. The working environment consists of an indoor and climate-controlled setting the majority of the time.

CORE KNOWLEDGE, SKILLS & ABILITIES:

ETHICS - Displays the highest levels of integrity, honesty, respect, and sound judgment at all times.

ACCOUNTABILITY - Takes ownership of own actions, decisions and contributions as an individual contributor and team member within the organization.

CUSTOMER SERVICE ORIENTATION - Provides helpful, courteous, accessible, responsive and knowledgeable support to staff, customers, and others at all times.

ORGANIZATION - Uses resources effectiveness and efficiently, arranges information and data in a useful manner, assembles and orchestrates resources to get things done.

QUALITY - Completes tasks in accordance with quality standards and requirements relevant to the company, industry and specific to the job function, and enforces the same standard of quality within the department.

PROBLEM SOLVING - Identifies potential issues, sources for appropriate solutions by looking beyond the obvious, and applies effective methods for solving problems to support the business objectives.

COMMUNICATION - Conveys verbal and written information using effective techniques and approaches that promote clarity, promote teamwork, and efficiency.

INTERPERSONAL RELATIONSHIPS - Applies active listening to foster strong working relationships with others including internal staff and personnel external to the organization.

TEAMWORK - Cooperates and works constructively with others to accomplish common goals and objectives, and treats others with respect and dignity by valuing the contributions of everyone.

DEALING WITH AMBIGUITY - Copes with change effectively, shifts gears with ease, as well as handles risk and uncertainty comfortably.

TECHNICAL KNOWLEDGE – Displays competence and proficient understanding and working knowledge of payroll and billing administration processes and systems, and proficient understanding and working knowledge of general accounting related activities, as well as proficiency in word processing and spreadsheet software applications.

Company Description

OR Nurses Nationwide is a nurse owned, nurse operated national provider of staff to health care facilities. We source travel engagements for health care professionals, seeking to make 'best matches.' Through our stringent credentialing processes, we maintain the high standards that have earned us the Joint Commission's Gold Seal of Approval. We are an innovative, forward-thinking organization that embraces diversity and strives to be a top echelon provider in terms of both the quality of professionals that we will engage, and the facilities that we serve.