Job Description

Seeking an Accounting Clerk for our office in Fontana, CA

40 Hours weekly with possible OT if needed

Schedule is Monday- Friday

Hours may vary but must be available from 8am- 6pm

Duties and Responsibilities

1. Keys data and prepares batches for processing which involves sorting, alphabetizing, and running tapes to verify hash counts and totals.
2. Prepares purchasing, travel, personnel, or related documents.
3. Reconciles various expenditure reports to source documents; distributes and files financial documents and reports.
4. Answers telephones, opens and logs mail, meets and greets visitors, and assists in other clerical functions; may arrange travel and meetings and coordinate office security and key control.
5. Sorts documents; codes, logs, reviews for accuracy; matches supporting invoices to procurement documents; and verifies invoices for payment.
6. Prepares routine entries and posts financial transactions; reconciles entries and internal ledgers to financial reporting system reports.
7. Researches processing problems, contacts departments and vendors to resolve problems and expedite payment, and responds to inquiries by telephone or in writing; refers complex problems for solution.
8. Handles cash and cash related transactions, issues receipts, records and types money lists, and balances cash fund; enters cash transactions in ledgers and reconciles cash reports; prepares bank deposits.
9. Assists in preparation of financial statements such as billings, budgets, and cost reports.
10. Assists in ordering, care, maintenance, and utilization of department equipment, supplies, and inventories.
11. Distributes, reviews, calculates, and processes payroll time sheets and employment documents; verifies account numbers; maintains sick and annual leave and other payroll records.
12. May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
13. Performs miscellaneous job-related duties as assigned.

Knowledge, Skills and Abilities Required

• Ability to perform simple accounting procedures.
• Knowledge of cash management principles and/or procedures.
• Basic data entry and/or word processing skills.
• Records maintenance skills.
• Knowledge of payroll policies and procedures.
• Ability to analyze and solve problems.
• Knowledge of university accounting procedures involving procurement, travel, and/or employment.
• Ability to read, sort, check, count, and verify numbers.
• Ability to prepare routine administrative paperwork.
• Account balancing skills.
• Ability to use an automated accounting system.
• Ability to prepare financial reports.
• Knowledge of university invoicing procedures.
• Knowledge of accounts payable procedures and practices.