POSITION TITLE: 2022-035 Executive Assistant /Human Resources Coordinator

DEPARTMENT/PROGRAM: People & Culture

REPORTS TO: Chief People & Culture Officer

STATUS:  Regular Full time / Nonexempt

LOCATION: Washington, D.C. Metro Area preferred

ABOUT OCEAN CONSERVANCY

Ocean Conservancy works to protect the ocean from today’s greatest global challenges. Together with our partners, we create evidence-based solutions for a healthy ocean and the wildlife and communities that depend on it.

POSITION SUMMARY

The Human Resources Department is seeking a skilled and talented HR Coordinator to join the HR team. The HR Coordinator will be part of the HR team of 4 and will support the Chief People and Culture Officer. This is a fast-paced role and requires someone with good communication (written and verbal), organization, calendar management, department management, writing and advance computer skills.

The ideal candidate possesses strong judgment, prioritization and organizational skills and can drive tasks/projects to completion under limited supervision and as part of a team. They are tech savvy, with high proficiency with Office 365 applications and able to catch on to various other Human Resources systems quickly.

PRIMARY RESPONSIBILITIES INCLUDE:

• Assist in the completion, organization and management of employee actions within our HRIS systems (i.e.: hires, position adjustments, separations) , employee records and HR databases
• Scheduling and organizing the executive’s calendar, candidate interviews, employee orientation and HR meetings.
• Update electronic Human Resources policies
• Complete Personnel Action Forms when needed
• Assist with the communications and preparation of the performance review process.
• Assist with recruitment process including updating the applicant tracking software, job postings and interview forms.
• Answer general employees’ inquiries about HR-related issues
• Assist in creating regular reports and presentations and calculating HR metrics
• Lead and support other HR projects as needed

• Assist in processing and coding HR invoices
• Assist or prepare correspondence as requested
• Perform other related duties in support of the Human Resources department.

This is not an all-inclusive list of duties and responsibilities.

REQUIRED SKILLS/QUALIFICATIONS/EXPERIENCE

• Advanced verbal and written communication skills
• Ability to work independently as well as supporting a team
• Highly focused on the detail and organization of work
• Values and applies the principals of ethics, fairness, respect, inclusion and confidentiality.
• Effective inter personal and time management skills with a proven ability to meet deadlines.
• Self-starter who is strongly motived and willing to take initiative
• Ability to function well in a growing and high-paced environment.
• Proficient with Microsoft Office Suite or related software, specifically PowerPoint, Excel and Word.
• Three or more years’ supporting and executive and/or administrative experience
• Previous experience working with or in a human resources department is desired

COMPENSATION LANGUAGE

Ocean Conservancy is committed to equity in its pay practices and posts the minimum and midpoint of the range for each of its open positions. Salary is based on a nonprofit scale and commensurate with the skills, years of experience and unique background of the candidate. Salary minimum is $56,400; salary midpoint is $70,000. Salary may be higher as appropriate for the selected candidate, with internal equity being considered.

COVID-19 REQUIREMENT

You will be required to provide proof of full vaccination status, or submit to regular masking and testing, as a condition of employment at Ocean Conservancy’s meetings, gatherings and offices. You may request an accommodation for medical or religious reasons.

EQUAL OPPORTUNITY EMPLOYER

Ocean Conservancy is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, sex, handicap, pregnancy, sexual orientation, gender identity, or veteran status. Ocean Conservancy is continually seeking to diversify its staff, particularly to broaden opportunities for individuals from demographic groups that are historically underrepresented in the sciences and in environmental advocacy.

We encourage applicants to apply who have a diverse level and range of relevant skills and experiences. A 100% match is not required. We want to support employee’s career growth and in return our employees help Ocean Conservancy grow into a stronger, more inclusive organization.