Octagon Talent Solutions is looking for an Administrative Assistant to join our client's team in the Port Saint Lucie, Florida, area! This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications. Must have high volume onboarding experience and the ability to work at a fast, efficient pace in a startup, highly scalable environment. This is an excellent opportunity to join a mid-size company that is significantly growing to support the senior executive team.

We are looking for someone with a strong work ethic and an understanding of our client company's mission and values to make the world a better place. The successful candidate is highly organized, has excellent communication skills, grace under pressure, and the ability to multi-task. They should have experience in developing relationships with key stakeholders and managing multiple priorities simultaneously. This position requires excellent interpersonal skills, the highest attention to detail, and a dedication to providing exceptional customer service.

The Administrative Assistant will be responsible for organizing office operations (e.g., document preparation, filing systems), scheduling meetings and appointments, maintaining databases and conference rooms, preparing reports, communicating with business contacts, ordering office supplies, stocking kitchen areas; handling confidential information discreetly; completing projects on.

Responsibilities:

Answering and directing phone calls to relevant staff

Scheduling meetings and appointments

Taking notes and minutes in meetings

Ordering and taking stock of office supplies

Processing and directing mail and incoming packages or deliveries

Writing and issuing emails to teams and departments on behalf of teams or senior staff

Qualifications:

High school diploma

5+ years experience as an administrative assistant or office admin assistant

Strong organizational, communication, and time-management skills

Proven ability to work in a fast-paced environment

Positive, high-energy attitude

Resourcefulness, creativity, and problem-solving skill set

Familiarity with office equipment (i.e. printers, fax machines, projectors)

Proficiency in Microsoft Office (especially MS Excel and PowerPoint)