**Office Coordinator / Part Time Weekend

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**Location: Philadelphia, PA 19104Position is temp to perm and 100% onsite.

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Job Summary:

• This role provides moderate level administrative support.Responsible for scheduling and providing somewhat complex information to callers.

• Works under some supervision.

• Problems are routine in nature but may involve more complex decision making than Office Assistant (entry level Admin role).

• Gains experience in working with order and structure, prioritizing tasks and managing resources.

**Job Functions:

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• Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously.

• Assist with patient services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders.

• Respond to inquiries and assist stakeholders according to procedures.

• Manage charts including to prepare, organize, file, retrieve, archive charts and maintain a detailed spreadsheet of charts for referral.

• File and retrieve documents including phone messages.

• Schedule and provide administrative support for meetings, interviews, committees, conferences and calendars including travel/lodging arrangements and catering.

• Oversee and order office supplies for the department.

• Other duties and administrative support projects as assigned.

**Skills:

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• Basic knowledge of administrative and office management processes, procedures, principles and best practices

• Familiarity with medical terminology and protocols

• Familiarity with HIPAA regulations

• Basic proficiency with electronic medical record software (EPIC)

• Basic proficiency with word processing software (Microsoft Word)

• Basic proficiency with spreadsheet software (Microsoft Excel)

• Introductory proficiency with presentation software (Microsoft PowerPoint)

• Strong verbal and written communications

• Strong customer service skills

• Strong interpersonal skills

• Solid organizational skills

• Solid time management skills

• Basic conflict resolution skills

• Ability to maintain confidentiality and professionalism

• Ability to work independently within established guidelines

• Ability to collaborate with stakeholders at all levels

Education:

• High school diploma/GED Required

• At least one (1) year of administrative experience in office or clinical setting Skills and

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**Required Skills:

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• General Office Receptionist

• Administrative Support

• Correspondence

• Documentation

• Epic

Salary info:

$20 - $22 / hr