Benefits:

Networking Opportunities

Mentorship

Exposure to Multiple Area of Business

Real-world Experience in Business Operation

Office Administration Intern – Job Description (Christian Nonprofit)

Reports To: Office Manager / State Director Location: Richmond, VA (State Office) FLSA Status: Non‑Exempt, Internship Schedule: Part‑time, 10–30 hours per week (flexible based on academic schedule)

Position Summary

The Office Intern provides administrative, organizational, and project-based support to the State office. This role is ideal for a student or early‑career professional seeking hands‑on experience in nonprofit operations, office administration, and ministry support in efforts to advance the mission of Child Evangelism Fellowship of Virginia, Inc.

Key Responsibilities

Administrative Support

Support the development and maintenance of organized office systems, including filing, scanning, and document management

Assist in the implementation of a new Customer Relation Management (CRM) system; limited to data entry, reporting, and tracking tools

Prepare mailings, packets, and printed materials for events and ministry programs

Answer phones, greet visitors, and provide general office hospitality

Communications & Coordination

Draft simple correspondence, reminders, and follow-up emails as directed

Assist with scheduling, calendar coordination, and meeting preparation

Help maintain accurate donor contact lists, volunteer records, and distribution lists withing the new CRM

Event & Ministry Support

Prepare materials for trainings, meetings, and ministry events

Assist with logistics such as room setup, sign in sheets, name tags, and supplies

Support donor mailings, thank you letters, and event follow-up tasks

Special Projects

Contribute to ongoing administrative improvement projects

Assist with organizing digital files and improving workflow systems

Support staff with research, documentation, or project tasks as assigned

Qualifications

Believe and sign the CEF Statement of Faith and Ministry Compliance Agreement

Alignment with the mission and values of Child Evangelism Fellowship

Interest in nonprofit management, ministry operations, or administrative work

Strong organizational skills and attention to detail

Ability to manage multiple tasks and follow written and verbal instructions accurately

Excellent written and verbal communication skills

Detail-oriented with a proactive attitude

Proficiency in Microsoft Office (Word, Excel, Outlook)

Familiarity with spreadsheets, databases, or digital filing systems

Ability to maintain confidentiality and handle sensitive information

Experience in an office, administrative, or customer service environment

Interest in nonprofit management, ministry operations, or administrative work

Learning Outcomes

The intern will gain exposure / experience in:

Nonprofit office administration and workflow management

Professional communication and customer service

Event preparation and ministry operations

Data management, documentation, and organizational systems

Working within a faith based nonprofit environment

Networking opportunities within the organization

Work Environment

Ability to lift (up to 50 lbs.), transport, and stock assigned supplies and materials, occasionally requiring overhead or below-the-waist positioning.

Ability to climb step ladders to reach overhead fixtures, supplies, and high-placed work materials.

While performing the duties of this job, the employee is frequently required to sit for long periods at a desk and work on a computer terminal.

This role is based in an office location that does not have wheelchair accessible entry or interior pathways.