Benefits:

Opportunity for advancement

Training & development

401(k)

Dental insurance

Health insurance

Vision insurance

Job Title: Entry-Level Office Administrative Assistant - Bilingual

Position Summary

We are seeking a motivated and detail-oriented Entry-Level Office Administrative Assistant to provide essential support to our corporate office operations. This is an excellent opportunity for someone starting their administrative career. The ideal candidate will have strong organizational skills, a basic understanding of Accounts Receivable (A/R) and Accounts Payable (A/P), and proficiency with Microsoft Windows applications. Bilingual communication skills are required to support our diverse team and client base.

Key Responsibilities

Perform general office administrative duties, including answering phones, scheduling, and handling correspondence.

Maintain accurate and organized filing systems for physical and electronic records.

Assist with basic A/R and A/P functions, including data entry, invoice processing, and payment tracking.

Prepare and edit documents, spreadsheets, and presentations using Microsoft Windows applications (Word, Excel, Outlook, etc.).

Coordinate office supplies, maintain inventory, and handle vendor communications as needed.

Support various departments with administrative tasks to ensure smooth daily operations.

Qualifications

High school diploma or equivalent; additional administrative or accounting training is a plus.

Entry-level position — prior administrative experience is helpful but not required.

Basic knowledge of A/R and A/P processes.

Proficiency in Microsoft Windows applications (Word, Excel, Outlook, etc.).

Excellent organizational and time-management skills with strong attention to detail.

Ability to multitask and prioritize responsibilities in a fast-paced environment.