We are seeking a highly organized and personable Office Administrative Assistant to manage front desk operations and provide administrative support across multiple departments. This role is essential in ensuring smooth day-to-day operations and delivering excellent service to both internal teams and external visitors.

RESPONSIBILITIES

• Answer and direct a high volume of incoming phone calls in a professional and courteous manner.
• Greet and assist visitors, ensuring a welcoming and organized front office environment.
• Manage all incoming and outgoing mail and packages.
• Maintain the appearance and organization of the front desk and lobby area.
• Perform accurate and timely data entry tasks.
• Monitor and order office supplies to ensure adequate inventory levels.
• Assist the sales team with preparing and organizing bid documents.
• Support the design department with permitting processes and submittal documentation.
• Process credit card payments and maintain related records.

QUALIFICATIONS

• High school diploma or equivalent; associate degree or higher preferred.
• 2+ years of experience in an administrative or front desk role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with office equipment (phones, printers, copiers).
• Ability to maintain confidentiality and handle sensitive information.
• This role requires a strong commitment to punctuality and presence.

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Job Type: Full-time

Schedule: 8-hour shift - Monday to Friday

Benefits:

At Total Fire Protection, we recognize that our employees are the backbone of our success, and we are committed to fostering a work environment that not only values their contributions but also supports their overall well-being. Here are some of the benefits you can enjoy as a valued member of our team:

• Health insurance
• 401(k) with matching (fully vested after 2 years)
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• Flexible spending account
• Health savings account
• Professional Development
• Paid Time Off & Holidays
• Employee Referral Program
• Company Events & Social Activities
• Yearly Apparel Allowance

By joining Total Fire Protection, you not only become part of a dynamic and innovative team but also gain access to a comprehensive benefits package designed to support your professional and personal growth. We are committed to investing in our employees' success and well-being.