Benefits:

PTO Accrual

Potential for Full Time Hours

Sick Time

401(k)

About Beachmont

Beachmont is a growing behavioral health organization dedicated to providing high‑quality, ethical, and compassionate in-home behavior intervention services to individuals with disabilities and their families. Our work is fast‑paced, mission‑driven, and collaborative; and our administrative team plays a critical role in keeping services accessible, organized, and responsive.

Position Summary

The Office Administrator supports the daily operations of Beachmont’s clinic and field-based services. This role is hourly, 20-30 hours per week, and is ideal for a detail‑oriented, organized professional who enjoys juggling priorities, communicating with diverse stakeholders, and supporting both clients and clinical staff in a healthcare environment.

Key Responsibilities

The Office Administrator is responsible for, but not limited to, the following duties:

Conduct timely, professional communication with clients and staff via phone, email, and secure messaging

Schedule and coordinate clinical appointments across multiple service types

Manage updates within the practice management system

Enter, update, and track funding authorizations for services

Support client onboarding, orientation, and service navigation

Facilitate client discharges and complete required documentation

Assist with intake and referral processes, including responding to general inquiries

Maintain accurate clinician schedules and availability

Support staff onboarding, including document collection, onboarding checklists, and tracking

Assist with staff assignments and ongoing schedule adjustments

Support payroll submission processes

Track and support credentialing and recredentialing submissions and documentation

Manage incoming and outgoing correspondence (mail, fax, digital communications)

Assist with additional administrative duties as needed

Can self manage, fill in the gaps when needed, and take initiative.

All duties must be performed in compliance with HIPAA, company policies, and applicable federal and state regulations.

Qualifications

Bilingual in Spanish

High school diploma or equivalent required; associate’s or bachelor’s degree preferred

Prior experience in healthcare, behavioral health, or clinical administration strongly preferred

Comfort working in practice management or scheduling systems (ReThink experience a plus)

Strong organizational skills with excellent attention to detail

Professional, clear, and compassionate communication skills

Ability to manage confidential information with integrity and discretion

Ability to prioritize tasks and adapt in a fast‑paced environment

Proficiency with Microsoft Office and general office technology

Why Join Beachmont?

Competitive hourly pay ($20–$22/hour, based on experience)

Meaningful work supporting clients, families, and clinical teams

Collaborative and supportive work environment

Opportunity to grow with a mission‑driven organization

On-the-job training and support provided