Benefits:

Family- and team-oriented environment

Simple IRA matching

Company parties

Flexible schedule

Paid time off

Health insurance

Job Summary

We are seeking an Office Administrator to join our 5-star rated team. In this role, you will coordinate all administrative and scheduling duties, ensuring the workplace operates smoothly and efficiently. You will be the front-end point of contact by answering all incoming calls and communicating with our project manager to coordinate jobs effectively.

Your responsibilities will include answering and forwarding calls to appropriate colleagues, scheduling meetings, paying invoices, assisting with material ordering and tracking, bookkeeping, timecard tracking, negotiating with vendors, and other duties, as assigned. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

Answer all incoming calls

Collaborate with project manager to schedule and dispatch jobs

Maintain calendar of appointments and meetings

Collaborate with owner to create, update, and maintain office procedures

Limited bookkeeping

Pay and record invoices

Timecard tracking

Add new leads to CRM

Follow-up with customers to ensure 100% satisfaction

Qualifications

High school diploma/GED required, some college preferred

Previous experience as an Office Manager, dispatcher, or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Microsoft Office, Excel, and Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills

Experience with Housecall Pro a plus