Benefits:

Competitive salary

Dental insurance

Employee discounts

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Office Administrator Job Description

Location

4255 NW Riverside St, Riverside, MO 64150

Salary Range

$40,000 - $45,000 per year

Work Hours

40 hours per week, Monday through Friday, 9:00 AM - 5:00 PM

Position Summary

We are seeking a highly organized and professional Office Administrator to manage daily office operations and provide exceptional administrative support. The ideal candidate will be detail-oriented, proactive, and capable of multitasking in a fast-paced environment. This role is critical to ensuring smooth office functionality and delivering excellent customer service to clients and visitors.

Key Responsibilities

Answer Phones: Handle incoming calls professionally, direct inquiries to appropriate staff, and take detailed messages when necessary.

Assist Clients: Greet and assist clients and visitors, addressing their inquiries and providing a welcoming experience.

Support Management: Provide administrative support to management, including preparing documents, organizing files, and coordinating meetings.

Schedule Clients: Manage appointment calendars, schedule client meetings, and ensure timely communication regarding appointments.

Generate Reports: Prepare and distribute reports, including financial summaries, client activity reports, and performance metrics, using Microsoft Office Suite or similar software.

Office Management: Oversee office supplies, maintain equipment, coordinate with vendors, and ensure a clean and organized work environment.

Data Entry and Record Keeping: Maintain accurate records, update databases, and ensure confidentiality of sensitive information.

Event and Meeting Coordination: Arrange meetings, book conference rooms, and assist with planning office events or training sessions.

Additional Duties: Perform other administrative tasks as assigned to support the team and organization.

Qualifications

High school diploma or equivalent; associate’s or bachelor’s degree in business administration or related field preferred.

1+ years of experience in an administrative or customer service role.

Excellent communication skills.

Strong organizational abilities.

Ability to multitask and prioritize effectively in a dynamic environment.

Professional demeanor and customer service orientation.

Familiarity with office equipment (e.g., printers, phone systems, scanners).

Benefits

Health and dental insurance

Paid time off (PTO)

Paid sick leave

Employee discounts

Opportunities for professional growth and career advancement