Make Your Expertise Matter at the Center of Construction Operations
If you are an organized, detail-driven professional who enjoys being the operational hub of a construction office, this role offers the opportunity to make a meaningful impact in a collaborative, fast-paced environment.
As the Office Administrator, you will serve as the first point of contact for the office while providing critical administrative and accounting support to leadership and project teams. This role is ideal for someone who takes pride in accuracy, accountability, and being relied upon to keep day-to-day operations running smoothly. You will work closely with the President, Controller, and Project Managers, supporting both office operations and active construction projects.
About the Role
The Office Administrator reports directly to the President and serves as a central support resource for the office. This is an in-person role based in Kirkland, Washington, and is often the first interaction visitors, vendors, and partners have with the company.
The position supports leadership, accounting functions, and project teams, requiring strong organizational skills, discretion, and the ability to manage multiple priorities. While the role has defined responsibilities, there is opportunity to grow into additional duties over time based on performance and interest.
What You’ll Do
Office and President Support
Serve as the first point of contact for those entering the office and calling the general phone line
Provide administrative support to the President, including recruiting coordination and general office tasks
Manage office supplies and support day-to-day office operations
Maintain a professional, welcoming office environment
Controller and Accounting Support
Support Accounts Payable and Accounts Receivable processes
Manage credit card receipts and expense documentation
Maintain filing systems and document storage
Assist with safety compliance documentation and tracking
Provide Human Resources support, including
Timecard tracking
New hire paperwork
Tracking office keys, storage keys, and Good to Go passes
Project Management Support
Maintain and update access databases
Provide administrative support to Project Managers and project teams
Assist with project closeout binders and documentation
Support vendor setup within accounting systems
Track L&I subcontractor documentation
Manage Certificates of Insurance and related compliance records
What You Bring
5 or more years of administrative support experience
High personal standards for accountability, commitment, and work ethic
Strong attention to detail and organizational skills
Experience supporting accounting processes and working with accounting software
Proficiency with Microsoft Office products
Excellent written and verbal communication skills
Ability to support multiple leaders and priorities in a team-oriented environment
Construction industry experience preferred but not required
Physical Requirements
Frequent standing, walking, and sitting
Occasional lifting and carrying up to 20 pounds
Ability to work at a computer or desk for extended periods
Ability to use standard office equipment
Compensation and Benefits
Hourly pay range of $27 to $35 per hour, based on experience
Employer-paid 401(k)
Health insurance
Full-time, in-office role with a stable 40-hour workweek
Why This Opportunity Stands Out
Central, highly trusted role supporting leadership and project teams
Direct visibility into construction operations and business processes
Opportunity to expand responsibilities over time
Collaborative, in-person work environment
A culture focused on integrity, accountability, and pride in the work