Benefits:

401(k)

Health insurance

Opportunity for advancement

Paid time off

Office Administrator/Executive Assistant

Shain Development, Inc. – Los Angeles, CA (In-Person)

About Us

Shain Development, Inc. is a full-service general contracting firm based in Los Angeles specializing in luxury residential construction, remodels, and restorations.

Position Summary

This role is the operational backbone of the company. You will support payroll, HR administration, accounting coordination, insurance tracking, and daily office operations. Accuracy, discretion, organization, and accountability are essential.

Responsibilities

Payroll & HR

· Verify timecards and prepare payroll packages for management review

· Process employee gas and material reimbursements

· Coordinate interviews and assist with hiring logistics

· Support onboarding for new hires

Accounting Support

· Assist with monthly financial reporting

· Generate business expense reports

· Compile annual tax documentation and deductions for review

· Track, reconcile, and issue payments for monthly vendor statements

· Reconcile monthly bank and credit card statements in Excel

Insurance & Office Administration

· Manage office and jobsite supply inventory and purchasing

· Coordinate site deliveries and pickups

· Track and maintain vendor insurance compliance for all projects

· Assist with workers’ compensation policy renewals and quotes

· Assist with project insurance claims as needed

· Assist with workers’ compensation claims and job-related injury documentation

· Manage tech installation instructions and troubleshooting

· Maintain records of all tech subscriptions and electronics

· Manage warranty and repair processes for company electronics

Personal / Executive Assistant Support

· Manage the CFO’s calendar, scheduling meetings, calls, and reminders

· Organize digital and physical files for personal records

· Track deadlines, renewals, and important dates for personal matters

· Coordinate appointments, deliveries, and service providers as requested

· Assist with personal bill tracking, reimbursements, and expense categorization

· Generate Personal expense reports

Qualifications

· High school diploma or equivalent required

· Minimum one year of office administrative experience

· Strong Excel and organizational skills

· High attention to detail and confidentiality

· Ability to manage multiple priorities

· Professional written and verbal communication skills

· Reliable, proactive, and accountable

Job Details

· Job Type: Part-time or Full-time 25-40 hours per week

· Work Location: In person

· Relocation Requirement: Must be local to Los Angeles, CA 90025

· Salary $22.00 - $30.00 DOE

Benefits

· 401(k)

· Health insurance

· Paid time off