Office Administrator- Fleet Operations

V

Vector Talent Solutions

Office Administrator- Fleet Operations

Saint Louis, MO
Full Time
Paid
  • Responsibilities

    Office Administrator – Fleet Operations (Contract-to-Hire)

    Location

    St. Louis, MO (Onsite)

    Job Type

    Contract-to-Hire

    Department / Program

    Vehicle Fleet Operations

    Position Summary

    Our client is seeking a detail-oriented and proactive Office Administrator to support the Vehicle Fleet Operations team in our St. Louis office. This contract-to-hire role is responsible for providing administrative and operational support while assisting with the coordination, documentation, and compliance tracking of company fleet vehicles.

    The ideal candidate is highly organized, thrives in a fast-paced environment, and enjoys supporting field operations and leadership teams.

    Essential Duties and Responsibilities

    Office Administration:

    • Serve as the administrative support for the St. Louis office.
    • Maintain office organization, supplies, and general administrative workflows.
    • Support scheduling, communication, and documentation across internal teams.
    • Assist leadership with reporting, tracking, and operational coordination.

    Fleet Operations Support:

    • Coordinate day-to-day fleet activities for utility program vehicles.
    • Track vehicle assignments, availability, and operational needs.
    • Maintain accurate fleet documentation including registrations, inspections, and compliance records.
    • Schedule vehicle maintenance, service appointments, and repairs as needed.
    • Communicate with field technicians regarding vehicle access and fleet-related updates.

    Compliance and Program Coordination:

    • Support fleet operations in alignment with safety policies and utility program requirements.
    • Assist with onboarding/offboarding processes related to fleet vehicle usage.
    • Provide documentation support for audits, reporting, and internal program needs.
    • Other administrative duties as needed.

    Required Qualifications

    • Minimum of 2 years of experience in office administration, operations support, or logistics coordination.
    • Strong organizational skills with attention to detail and accuracy.
    • Proficiency in Microsoft Office (Excel, Outlook, Word).
    • Ability to manage multiple priorities in a fast-paced environment.
    • Excellent communication and customer service skills when supporting field teams.

    Preferred Qualifications

    • Experience supporting fleet operations, transportation coordination, or field service teams.
    • Familiarity with utilities, construction, or technician-based environments.
    • Experience with fleet tracking or asset management software.

    Work Environment

    • Onsite office role with frequent interaction with operations leadership and field technicians.
    • Fast-paced utility program environment supporting essential services.
    • Contract-to-hire opportunity with long-term growth potential.

    Physical Demands

    • Ability to sit at a desk and work on a computer for extended periods of time throughout the workday.
    • Frequent use of hands and fingers to operate a computer keyboard, mouse, and telephone equipment.
    • Ability to speak clearly and hear effectively while communicating with customers and team members via phone or headset.
    • Ability to maintain focus and attention in a fast-paced call center environment with continuous phone interaction.
    • Occasional standing, walking, bending, or reaching as needed within the workspace.
    • Ability to lift and/or move office materials or equipment up to 25 pounds on an occasional basis (such as files, boxes of supplies, or small office equipment).
    • Ability to work in a seated position while multitasking across multiple computer systems and screens.
    • Ability to perform repetitive motions, including typing and data entry, for prolonged periods.

    SALARY:

    • Up to $23.00 per hour (based on experience)

    Compensation Package Includes:

    • Weekly pay periods
    • Paid time off
    • Medical benefits
    • Retirement benefits

    Why Join Us?

    This is an opportunity to play a key role in supporting the fleet operations program, ensuring field teams have the resources and coordination needed to deliver critical utility modernization services.

    Equal Opportunity Employer

    Vector Talent Solutions is an Equal Opportunity Employer and is committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

    Reasonable Accommodation:

    At Vector Talent Solutions, we welcome people of all abilities and want to ensure that all applicants have the opportunity to apply. If you require reasonable accommodation to complete the application process, please contact info@vectortalentsolutions.com.