Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

About the Role

We are seeking a highly organized and proactive Office Administrator to support daily administrative and operational functions at our Lynnwood office. This role is essential in keeping our office running smoothly while maintaining strong coordination with our Vancouver headquarters.

The ideal candidate is detail-oriented, tech-savvy, and able to multitask effectively in a fast-paced, small office environment.

Key Responsibilities

Office Administration

Manage incoming/outgoing mail, shipments, and deliveries

Receive, sort, and distribute packages

Submit PTO requests and administrative updates

Scan and send documentation to headquarters

Maintain accurate records and office communications

Order office supplies and manage administrative workflows

Front Desk & Office Support

Greet and assist guests, vendors, and subcontractors

Serve as the primary point of contact for staff support

Maintain a clean, organized, and welcoming office

New Hire Onboarding

Assist with computer setup and system access

Ensure new hires have tools, accounts, and paperwork ready

Guide employees through onboarding processes

Coordinate with IT and leadership

Technology & IT Support

Provide basic troubleshooting for computers, phones, and office tech

Submit and monitor IT support requests

Coordinate equipment repairs and replacements

Fleet & Facilities Coordination

Send reminders for vehicle maintenance and service appointments

Track facility-related appointments and updates

Assist with scheduling and logistics communication

Errands & Operations

Run local errands (bank, post office, vendors)

Support document transfers between offices

Assist with occasional pickups and deliveries

Qualifications

2+ years of office administration or administrative support experience

Strong multitasking and organizational skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Experience with onboarding or HR-related admin tasks preferred

Basic technical troubleshooting skills

Strong communication and interpersonal skills

Valid driver’s license with clean driving record

Ability to work independently in a small office environment

What Success Looks Like

Smooth day-to-day office operations

Well-prepared onboarding experience for new hires

Timely communication and reminders to staff

Reliable completion of errands and operational tasks

Strong coordination between Lynnwood and Vancouver offices

Work Environment

This is a full-time, in-office position based in Lynnwood, WA. The role involves regular interaction with employees, visitors, and vendors, along with occasional local errands.

Why Join Us?

Competitive hourly pay ($25–$32/hr)

Opportunity to grow with an expanding team

Play a key role in daily business operations

Exposure to multiple areas of the business

Collaborative and supportive team environment

Apply Today

If you’re an organized, dependable professional who enjoys keeping operations running smoothly, we’d love to hear from you!