At South Seas, the Office Administrator plays a key role in supporting the resort's day-to-day administrative functions. This position ensures the smooth operation of office activities, provides administrative assistance to leadership and departments, and helps create a professional and welcoming atmosphere for both team members and guests. The ideal candidate is organized, proactive, and service-oriented, with a passion for hospitality.
Serve as the primary point of contact for all administrative needs across resort departments
Answer and direct incoming calls and emails in a professional, guest-service-oriented manner
Greet and assist internal team members, vendors, and resort partners
Maintain office supply inventory and place timely orders to support smooth operations
Schedule meetings, coordinate calendars, and assist with travel or event planning
Assist with data entry, filing, scanning, and maintaining accurate resort records
Support human resources and accounting with onboarding tasks, expense reports, and document preparation
Track and route maintenance and facilities requests as needed
Ensure the office environment is tidy, organized, and aligned with South Seas standards
Provide general administrative support to the resort leadership team
High school diploma or equivalent; Associate’s degree or hospitality training preferred
2+ years of office or administrative experience, preferably in hospitality or resort setting
Strong organizational and time management skills
Friendly and professional communication style, both written and verbal
Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of systems like 7Shifts or ADP a plus
Ability to handle confidential information with discretion
Positive attitude, dependable, and able to work independently in a dynamic team environment
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Full-time, on-site role based at South Seas
Office setting within a luxury resort environment
Occasional interaction with guests, vendors, and senior leadership
Fast-paced, team-oriented, and service-driven culture